Tips and hints (full index)

 

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A, B, C
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D, E, F
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G, H, I
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J, K, L
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M, N, O
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P, Q, R
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S, T, U
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V, W, X, Y, Z
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Use F1 help in Landonline

Landonline has an inbuilt Help option that should be your first port of call whenever you need detailed information about how to use Landonline.

To display Help, you can either:

  • Press F1 to display Help for the current screen.
  • Select Help | Landonline Help Topics.

Help displays on top of all other screens.

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User added text - Guideline only

Generally, you should only use the ‘user added text’ option when required to by the Rules for Cadastral Survey 2010 (RCS 2010) or by the Registrar General for Land for the CSD to deposit. This should be left up to Landonline, unless it does not show as part of the CSD elsewhere (e.g. vesting notations)

In some instances you may want to add user added text for your own or your customers’ benefit (see situations below). Please ensure its correctness.

Situations where you can include‘user added text’

These are some of the situations when you could consider ‘user added text’ on CSD Plan/Title Plans.  Please check the RCS 2010 cadastral survey for required situations.

  • Show vesting details including: the vesting purpose, the fact that the land is to vest, and in whom the land is to vest (RGL requirement for CSD to deposit) RCS 2010 r10.1(g) and r10.4.2(f)(vii)
  • Show land that is in the coastal marine area as ’Common marine and coastal area’ or where applicable ‘erosion (common marine and coastal area)’ on the Diagram of Parcels of the Title Plan (RGL requirement for CSD to deposit).
  • Show road / railway name, if not shown (if abutting the parcels and the centreline has not come through) RCS 2010 r9.6.3(h)(iv), r10.4.2(f)(iv)
  • Show river / stream name,as appropriate by RCS 2010 r9.6.3(h)(iii) & (iv), r10.4.2.(f)(iii) and (iv)
  • Show water / irregular boundary description, if needed
  • Show the annotation of the estate record reference where an estate boundary passes through the land under survey RCS 2010 r9.6.3(h)(i), r10.4.2(f)(i)
  • Show the boundary annotations required by RCS 2010 r9.6.12 in cases where the boundary has been accepted in terms of RCS 2010 r6.3(a)(iii), (iv) and 6.3(c) as appropriate.
  • Add diagram labels,if they have not shown correctly(e.g. 'Diagram AAA')
  • Show balance title distances for easement plans or over adjoining land if needed (must be shown at least once in the CSD Plan/Title Plan)
  • Show labels of ‘Erosion’ or ‘Accretion’ for such parcels RCS 2010 r9.6.3(h)(iii), r10.4.2(f)(iii)

Various other types of plans may require ‘user added text’, such as heights for strata parcels (should be shown on the Diagram of Parcels), or Conservation Act notation for some Crown Subdivisions (SO plans).

You should use a supporting document (e.g.memorandum/schedules), or a note in the survey report to capture notes included previously in earlier plans.

NOTE: Do not add symbols as ‘user added text’, including symbols copied from the Windows Character Map. If you do, Plan Generation will insist that illegal characters are removed. Please see: Impact of Illegal Characters in LandXML files.

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Illegal Characters

LandXML will accept alphanumeric characters and certain symbols.There are other symbols, termed ‘Illegal Characters’, that LandXML will not accept. These include:

  • deg
  • ↑ arrow
  • superscript
  • subscript

The most common errors arise from use of the degree symbol ° and the metre squared symbol m2.

Avoiding illegal characters

Avoid using the 'Alt' quick keys to create any of the above four symbols when either creating plans in third party software or when in plan generation, layout sheets. If you use illegal characters, Landonline will display an error message prompting you to remove the invalid characters. Layout sheets will not be saved until this is completed.

For more information, please see Illegal Characters page.

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Improving speed / performance

You can improve the speed and performance of Landonline in a number of ways. These range from upgrading your computer or internet connection to turning off other applications. More specifically, you could:

  • Upgrade from a dialup internet connection (if that's what you're using) to broadband
  • Ensure you have no unnecessary application running at the same time
  • Turn off un-needed layers, and
  • Turn off auto-refresh.
  • Manually exclude observations (at capture) that are not needed to be shown in Plan Generation.
  • Use the Maintain Diagram layers process to split existing parcels into two layers in Plan Generation Define Diagrams.
  • Leave the 'Auto refresh' default set at 'off' in the Spatial Capture Window.
  • Close the Spatial Window when not required.

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Blue Nodes - selecting missed marks

Existing marks not used in the definition of new parcels show as either ‘mandatory’ or ‘optional’ missed marks when the new parcels are linked.(The term ‘blue node’ originates from the colour of the node displayed during the parcel linking process.)

The rule: Only accept missed marks on right-lined boundaries.

Do not select missed marks along irregular boundaries. Please see – Irregular Boundary Capture- Missed Marks

When do I select optional missed marks?

Select optional missed marks if:

  • there are cadastral vectors connected to the mark in Landonline
  • the vectors are added to the tree in the Search screen, and therefore,the source can be checked
  • they are boundary marks defined on a previous CSD.

Irregular boundary capture - Missed Marks

Mandatory and Optional Missed Marks

If the new dataset is intended to have a new irregular boundary, you need to investigate whether or not any of marks along the irregular boundary might be mandatory or optional missed marks.

There are mandatory or missed marks?

  • Adopt any mandatory missed marks into the dataset before any new boundaries are digitised.
  • If the mandatory or optional missed marks are not correct in Landonline, the exception process will need to be invoked to have the incorrect marks removed prior to parcel linking being carried out
  • If either mandatory or optional missed marks are included during the parcel linking process the digitised irregular line will become right lined and need to be re digitised

Example: The diagram below shows an example of an irregular boundary digitised into a new dataset.

  • In this case, investigation has revealed that there are likely to be one mandatory missed mark and one optional missed mark along this new boundary.

  • The mandatory missed mark highlighted above needs to be adopted into the new dataset as it is used to form the topology of more than two primary parcels.
  • The optional missed mark can be ignored if it is not a surveyed position. If the optional missed mark is a surveyed position, it will also need to be adopted into the dataset.

How do I adopt missed marks? 

  • Select the Underlying Marks layer and select them in the Spatial Display
  • With the marks highlighted yellow click the right mouse button and select ‘Adopt’. The adopted marks are included into the dataset and the new irregular boundary needs to be digitised to and from these marks.
  • The new irregular boundary can be digitised between the marks in the dataset.

  • In this example, the optional missed mark is not a surveyed position. It has not been adopted into the dataset.
  • When the parcel is linked, the optional missed mark will not be selected.

 

Want to know more about irregular boundaries?

Check these links:

Irregular boundaries - blue nodes
Irregular boundaries - not displaying in Layout sheets
Irregular boundaries - splitting new and existing lines

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Blue Nodes - irregular boundaries

  • When linking parcels in Landonine, only accept mandatory or optional missed marks on right-lined boundaries
  • If unsure whether to select an optional blue node, turn on the Vectors/cadastral vectors layer in the Landonline-Searches Spatial Window to check for any existing cadastral vectors to the mark
  • If the vectors are added to the tree, the source can be checked
  • If there is an existing cadastral vector to a mark that is shown as an optional blue node, it must be selected

Never accept mandatory or optional missed marks along irregular boundaries – refer Irregular Boundaries not displaying in Layout Sheets

Note: the absence of a vectors does not necessarily mean that a node need not be selected. Historic surveys should be checked to ensure the node does not represent an extinguished parcel boundary intersection.

Want to know more about irregular boundary?

Irregular boundaries – not displaying in Layout sheets
Irregular boundaries - Capture
Irregular boundaries - Splitting

Distances

You are not required to add a total boundary distance to a title plan but you may add it as ‘user added text’ if clarification is needed.

How do I add total boundary distances to title plans?

  • If measured, capture the total traverse distance.
  • If instead you have calculated or deduced the total traverse distance, you may add as ‘user added text’, if required for clarification.
  • Show balance title distances to the adjoining Primary Boundary mark, where easements exist.
  • Do not show measured observations to adopted marks. If old marks are found at either end of a traverse line and there is to be an adopted mark on the line, capture the total measured bearing and distance as well as the partial adopted dimensions.

NOTE: Generally, we do not check balance and total distances included with user added text. You need to take care to ensure the added text is correct. Unless required by the RCS2010, user added text should be avoided. Incorrect user added text balance distances form part of the top 10 survey requisitions.

Please see ‘User added text’ for more information.

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Linking

  • Link captured marks to marks existing in Landonline.
  • Link new title references to the new parcels created.

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Marks - capturing and linking tips

The Standard for lodgement of cadastral survey datasets requires you to:

  • capture all survey marks and boundary points required by the RCS 2010 (section 4.1)
  • link all captured existing survey marks and boundary points to the corresponding node in Landonline (section 5).

For new marks

Label the plan number as DP, not LT.

You cannot use LT in the Plan Ref in the Mark Details screen as it does not get updated. However, you can use LT in the Survey Header for referenced plans and in the Traverse/Observation screen for adopted observations (these fields are updated automatically when the plan deposits).

For adopted marks

If an adopted mark has an existing unique identifier, you need to include this on the new survey. (Using a new unique identifier will create conflict in the Validation Report.)

Example: Peg 1 DP 12345 should be captured as Peg 1 DP 12345, or better still, adopted spatially in order to retain the unique identifier.

Use standard abbreviations in the Mark Type field.

Example: You can capture an unmarked point as Mark Type Abbrev ‘UNMK’; a Mark Type of ‘Unmarked’ in full is also acceptable (If you enter either of these into the Mark Type abbrev field it will default to 'Unmarked'.)

  1. Complete the Mark Type Abbreviation field as well as the Mark Type field.
     
  2. Label non-boundary marks with the correct mark name and number.

    Adopted marks should have a ‘Condition’ of ‘Reliably Placed/Found’. The ideal is that you adopt and work from reliably placed/found marks.

    Marks with the ‘Condition’ of 'Not Found' means that the surveyor went out into the field to look for that mark but could not find it.

Want more help with capturing?

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Parcels

  • Capture parcels that are subject to an Amalgamation with an Action of 'Affected' Link the appropriate new CT to these parcels.
  • Create balance parcels for Legalisation e-surveys.
  • Ensure that areas recorded in survey header are the same as those areas captured. Differences of 1 square meter can occur when using LandXML to import files from 3rd party software.

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Plan Generation and layout

  • You must re-generate the plans after any amendments have been made. e.g. after any audits are made to marks or obs or parcel linking and when a plan has been requisitioned.
  • Keep the number of Plan Generation sheets to a minimum.
  • Don't create any more User Defined Diagrams than are necessary.
  • Don't add user added text to create bearings/distances or areas on the layout sheets – if you do this then you are more than likely using the wrong diagrams to display the captured layers. (You also run the risk of adding incorrect information).
  • Check Diagrams for clarity and remove any data overlaps before submitting.
  • Occupation information should be added as Supporting Document Type Occupation Diagrams.
  • Label river boundaries with a description, and a source of adoption.
  • Retain an overall "index" Diagram for large surveys.
  • Parcels without survey information do not require a Survey Sheet to be generated. Remove any survey data from the Survey layout sheet before selecting 'Complete' to generate your plans. The survey data will appear in ther Marks & Observation report in the CSD Plan.
  • Use the Maintain Diagram layers process to split existing parcels into two layers in Plan Generation Define Diagrams.

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Pre-Validation report

The Standard for lodgement of cadastral survey datasets (section 7) requires you to include in your survey report an assessment of the actions taken to address:

(a)  C-rule conflicts and warning messages, and

(b) all adjustment report test failures and warning messages.

For information on pre-validating e-surveys, please see Pre-validation in the e-survey Getting Started section.

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Supporting documents

For a complete list of supporting document types and usage see Landonline help.

If you are scanning these documents, they must be scanned as ‘portrait’ to match the width x height dimensions format of Landonline. If it is scanned as ‘landscape’, Landonline reads the height as the width, thus giving the look of an A5 Landscape.

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Survey Report Template

  • Ensure you adequately cover each section in the report. The more information provided the less of clarification being sought by requisition.
  • When you are confident you are correct, provide an explanation to address the remaining validation report warnings and failures in your survey report.

For more information about the Survey Report Template, see Survey report template process.

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Survey Header

The Standard for lodgement of cadastral survey datasets (paragraph 4.6) (LINZS70000) requires you to capture the following information in the header of the CSD:

(a) dataset description, which includes:
     (i)  parcel appellations for all new primary parcels,
     (ii) the survey purpose for land transfer CSDs and
    (iii) the legal description of the land under survey for land transfer CSDs;

(b) survey purpose;

(c) dataset type

Landonline provides fields for you to enter this data, together with lists from which you can select the appropriate survey purpose and dataset type.

Standard 4.6 requires you to capture the current estate record references for the land under survey in the 'Comprised In' field.

Other Survey Header hints

Bearing corrections

  • You need to capture the relevant correction against reference plans. Ensure that a minus (-) symbol is shownif the correction is negative.
  • To make use of the Landonline manual capture functionality, you need to record Bearing Corrections in the Survey Header before capturing the observations.
  • If the bearing correction for one survey varies, the Survey Header should reflect the correction applied to the majority of lines. Please include a full explanation in the survey report.

Coordinate system

Populate this field with the horizontal datum and circuit projection that the bearings of the survey are in terms of (RCS2010 Rule 9.2(a)).
 

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Exception Requests

You can use the Exception Process to:
  • manage fatal topology business rule errors that will stop a CSD being submitted
  • resolve geometry errors 
  • request that Landonline be updated to correctly represent the underlying cadastral framework. 
There are risks associated with exception requests. We need to ensure that requests are appropriate and do not affect the integrity of the cadastre.  
 
Not sure whether to raise an exception request?
Call e-survey support on 0800 ONLINE (0800 665 463 and choose Option 1, then option 2).
 
 

Making an Exception Request

You can use an exception request, under certain circumstances, to ask us to make changes to Landonline Spatial view.
 
There are risks associated with exception requests. We need to ensure that changes made are appropriate and do not affect the integrity of the cadastre. For this reason, when submitting an exception request, please submit all relevant information about why you believe the Landonline spatial data needs to be corrected.  
 
Before raising an Exception Request, please ensure you follow these steps:
  1. Unlink all boundary marks, including any Placeholders used.
  2. Keep all non-boundary/Witness/PRMs linked except where a Landonline mark clearly appears in the wrong position then leave unlinked).
  3. Unlink parcels.
  4. Refresh the Spatial window. If the captured data does not shift away from the previously linked mark position after spatial window has been refreshed, contact e-survey specialist support on 0800 ONLINE (0800 665 463) and select option 2.
  5. Ensure you include any LINZ Customer Support call numbers relating to this e-survey and your notations clearly outline what is wrong and what is required in the Exception Request before submitting it.

In the Pre-Validation tab of the CSD workspace:

  1. In the Pre-Validation tab click the ‘Exception…’ button.
  2. Type request in ‘New Comment’ field.
  3. Select ‘Send Request’ to submit request to LINZ.
  4. Choose ‘Yes’ to save changes and ‘OK’ to close window for Message 29097.
  5. The Status of the survey is updated to ’Exception Raised’
  6. The icon in the Workspace tree displays as an egg timer indicating that the survey is in LINZ Workspace.  The survey will be on hold and cannot be accessed until LINZ has completed the exception request.

    When LINZ has completed request:
  7. The survey status updates to ’Exception Recommendation’
  8. A new icon appears alongside the Survey Reference in the Workspace tree
  9. A Survey Exception Process Notice is added to your 'My Messages' advising what changes LINZ have made or what changes you  should make
    - Please note in the survey report that an exception request has been undertaken and outline the reasons for it.

 

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Right Mouse Button features

Windows provides a handy right mouse click feature in Survey Capture CSC_S10 – Spatial Display.

  • Select the layer you wish to query or work on.
  • Right Mouse Click within the spatial display to reveal a dropdown list of capture tools available:

Right click menu: Adopt, Edit, Delete, Link, Unlink, Refresh

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Delete/Withdraw Dataset

Delete a Dataset

Before submitting a survey transaction into Landonline, make sure you are familiar with the Delete dataset key in the CSL_S02 – Manage Survey Transaction screen.

This key will delete all the captured data recorded against the current survey transaction.

When you select the key you’ll see a message that offers you one last chance to reverse your decision to delete.

Delete dataset alert dialog

Select Yes and all data recorded against the current survey transaction is irretrievably lost. It cannot be retrieved. In the Search Tree, the deleted survey will appear with a status of ‘Withdrawn’.

NOTE: You can only use the  Delete dataset to delete a dataset before you submit your transactionto Landonline.

Withdraw a Dataset

Once a survey transaction has been submitted,you can still open the survey from Workspace, in ‘View Only’ mode, and if need be, withdraw the dataset using the Withdraw Dataset button.  key in the CSL_S02 – Manage Survey Transaction screen.

This key sends an automatic request to withdrawall data recorded against the current survey transaction.

When you select the key, you’ll see a message offering you one last chance to reverse a decision to Withdraw.

Delete dataset alert dialog

Select Yes button. and another message appears, telling you that an automatic Request has been created and sent to withdraw the dataset.

Delete dataset alert dialog

Once we action the Request, all the data recorded against the survey transaction will be withdrawn (deleted). It cannot be retrieved. In the Search Tree, the survey will appear with a Status of Withdrawn.

Common issues

Sometimes, surveyors have mistakenly deleted their dataset when attempting to delete a supporting document. To avoid this, make sure that you are in the CRS_S24 - Record Supporting Documents screen (below).

Notice the ‘Delete’ option to the right of this screen, which allows you to delete an attachment from supporting documents. 

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Blank Pages in the Plan Generation Layout Sheets

If blank pages are created in Plan Layout sheets and are not used, these cannot be manually deleted. When the complete button is selected all blank sheets are ignored by the system and the remaining sheets are renumbered accordingly.

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Amalgamation Conditions

LINZ does not require you to show amalgamation conditions on the Diagram of Parcels of a Cadastral Survey Dataset (CSD). However, Section 241(1)(a) of the Resource Management Act 1991 requires amalgamation conditions to be ‘endorsed on the survey plan’ of subdivision. You can satisfy this requirement by including amalgamation conditions in the TA Certificate. 

The TA Certification is not a requirement for Approval as to Survey. Once you have submitted a survey to us, we can append further documents to the Title or CSD plans without the survey being requisitioned. However, they will not appear as part of the CSD Plan/Title Plan until the survey is approved. After approval as to survey, any subsequent receipt of a TA Certification is added to the survey as a Supporting Document before Deposit. You can view and obtain these from the extended branches of the CSD in the Survey Search Tree.

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e-survey Messages to Firm Principal for Audit Purposes

Some larger survey firms are carrying out their own Quality Control and Analysis of common requisition types and requisition rates appointed to users within their firm. Firms have asked how Landonline can be used to provide this data for each individual firm.

The information can be obtained by simply instructing all e-survey signing users within the firm to assign the appointed QA user as the Primary Contact. The Primary Contact will become the recipient of all Messages sent to the Signing Users.

From the Messages folder within Workspace, the Primary Contact will be able to extract all the information required for QA purposes.

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Treaty Settlements - assigning Survey Purpose and Parcel Intent

When producing a Cadastral Survey Dataset (CSD) showing the definition of land for either the issue of freehold title or the registration of occupation rights, you need to use the Survey Purpose – Legalisation and show the parcel intents as Legalisation.

Clarifying the correct Survey Purpose and Parcel Intent

In recent years the Office of Treaty Settlement (OTS) has had CSDs prepared to:

a.      Illustrate (rather than define) land that is to be re-vested in Māori;

b.      Illustrate land for which an interest in land is to be granted by the Crown (e.g. the proposed grant of an occupation right such as a Nohoanga);

c.       Graphically describe administrative boundaries (e.g. RFR (Right of First Refusal) areas and areas subject to Deeds of Recognition);

d.      Define the land illustrated in (a), for the issue of freehold titles;

e.      Define the land in (b), for the registration of occupation rights.

Plans produced for illustration and description

Plans produced for purposes described in (a), (b) and (c) above do not comply with the Rules for Cadastral Survey 2010.No subsequent survey definition is required for such plans because there is no requirement to register the rights on titles.  These plans are now normally held by the Office of Treaty Settlement.

Plans produced to define (scenarios (d) and (e) above).

The Surveyor General accepts the use of SO Plans for defining any land that is to be used in Treaty settlement legislation. These plans are to be treated as Legalisation plans. The parcels should only be recognised when the legislation (i.e. the appropriate Treaty Claims Settlement Act) causes the associated action to occur - usually when the legislation comes into effect. As with legalisation plans, the new parcels should not appear in the primary layer of Landonline until they have been given effect by the legislative action.

Under the various Claim Settlement Acts, plans defining (rather than illustrating) customary entitlements, such as Fishing or Nohoanga (Campsite), fall within (e) above. These entitlements enable rights to occupy sites for so many days per year. The survey purpose ‘Customary Entitlement’ is assigned to the parcels once the appropriate legislation is enacted.

Apart from occupation rights, the difference between Nohoanga (campsite) entitlements and customary fishing entitlements, is that the Crown may vest in a tribe  the fee-simple of the land in a customary fishing entitlement.

Parcels defined and shown on a legalisation CSD should only be assigned a parcel intent of ‘Legalisation’.  After the enactment of the appropriate Treaty Claims Settlement Act this parcel intent we will change to ‘Customary Entitlement’.

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Donut Parcels and Missed Marks

Donut parcels need to be located and linked correctly to avoid topology problems occurringin Landonline.

Donut parcels are parcels inside parcels that are not connected by boundaries of the same topology. They are two independent parcel rings. An example is an island in the middle of a lake. The island is the inner parcel ring with the lake being the outer parcel ring.

Surveys may indirectly incorporate donut parcels by virtue of exclusion. The subject parcels may border an existing parcel (or parcels) completely, which is not subject to the survey.

Locating Donut Parcels

You need to spatially locate inner rings caused by donut parcels within their parent ring. Parcel rings must follow a specific boundary direction convention in Landonline. That is, the ‘inside’ of the parcel must always be on the right hand side of a boundary. This means that outer rings are in a clockwise direction and inner rings are in an anti-clockwise direction.

Avoiding Parcel Linking failure

During Pre-Validation,when a new parcel is linked for the first time in Landonline to pass the Y004 pre-validation rule (or a parcel re-linked in Landonline to pass the Y015 pre-validation rule), Landonline will check for any mandatory or optional missed marks around the underlying parcels being extinguished in the survey. Any missed marks that bound the extents of the new subdivision can be included.

If you include any mandatory or optional missed marks that fall on the boundary of a donut parcel an application error message will appear and parcel linking will fail.

How do I deal with Donut Parcels?

In order to respect the topology of a donut parcel, you must address the inner ring parcelsin the new survey.

  1. You must extinguish and re-create the inner ring parcels (using their existing appellation and area if existing).
  2. When you link the parcels on the new survey, you must link the inner ring parcels  before the outer ring parcel/s, to keep the topology/geometry of the data up-to-date.

NOTE: If your survey is dealing with just the internal parcel, you can simply deal with it as an independent primary parcel polygon.There is no need to recognise that it is part of a donut parcel scenario.

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Irregular boundaries – not displaying in Layout Sheets

Irregular lines are often used to form topology for new parcels that contain a water boundary or irregular boundary.

Irregular lines can be:

a) Adopted directly from Landonline (providing the depiction is correct in terms of underlying CSDs)

b) Digitised and imported into Landonline from 3rd party software

c) Digitised manually in Landonline from an imported image.

You may experience problems under options b) and c) if the topology of abutting parcels affected by the new irregular line has not been respected.

Cause

When you link a new parcelfor the first time, Landonline will check formandatory or optional missed marks around the external boundaries of the parcels being extinguished. If the newly captured irregular line ignores any marks that define an existing irregular line in Landonline, these marks will be highlighted as Blue Nodes. For more information, refer Irregular Boundary Capture – Missed Marks tip.

If your new survey includes missed marks along the existing irregular line,the new irregular line will fail to appear in the layout sheets (see screen shot below). Instead, they will appear as a right-lined boundary in the Capture Spatial window.

Shows captured irregular boundary missing in Layout sheets.

How do I get my irregular lines to appear?

Fix option 1: If the boundary is shown in the Capture Spatial window as an irregular line boundary (as opposed to a right-line boundary):
  1. Unlink all new parcels that use the irregular line as part of the boundary definition.
  2. In the Capture Spatial window, turn on the Underlying Marks layer.
  3. Spatially select those marks along the irregular line that were added as 'System Added' marks. Right-click the mouse and select ‘Unlink’ (to remove the marks from Capture).
  4. Make sure you linkthe terminal marks of the irregular line to the existing Landonline marks. Refresh the Spatial window.
  5. Locate and select the mandatory missed marks and adopt them. Please see Irregular Boundary Capture – Missed Marks tip.
  6. Digitise the irregular boundary following the path of the original line, segment by segment, between these now adopted mandatory missed marks.
  7. Delete the original irregular line.
  8. Link parcels. Now only optional missed marks should appear along your irregular boundary.Donot accept these.
  9. Run Pre-validation.
  10. Open Plan Generation/Layout sheets. The irregular line will now display.

Fix option 2:

  1. Go back to your third party software. Make sure you include all marks relevant to the adjoining or underlying parcels where the irregular line is to be positioned.
  2. Digitise the irregular line, segment by segment,between the now adopted marks.

    NOTE: Calculate ties to these adopted marks to ensure that the XML file will import into Landonline. (Landonline Import process expects all co-ordinate points to be vectored.)
  3. Write the XML file and import into CSD.
  4. Make the necessary capture edits to satisfy all capture and pre-validation rules.
  5. Go back into Layout Sheets. The irregular line will now display.

Fix option 3:

If the boundary is no longer showing as an irregular line in the Capture Spatial window, but has right-lined itself:

  1. Carry out the steps in option 2,or
  2. In the Capture Spatial window, delete the now right-lined boundary. Check that the terminal end marks of the irregular boundary are linked to the existing Landonline marks.
  3. Refresh the Spatial window.
  4. Locate and select the mandatory marks for adjoining parcels (including subject parcels), and adopt them.
  5. Digitise the irregular boundary from an imported image. This image shoulds how the irregular boundary in segments, respecting all the mandatory missed marks.
  6. Link the parcels. Now only optional missed marks should appear along the irregular boundary. Do not accept these.
  7. Run Pre-validation.
  8. Open Plan Generation/Layout Sheets. The irregular line will now display.

How do you stop this from happening in the first place?

Follow the advice in Irregular Boundary Capture – Missed Marks to ensure irregular lines display.

Want to know more about irregular boundaries?

Irregular boundary capture – Missed Marks
Irregular boundaries - splitting
Irregular boundaries - blue nodes

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Dealing with large plans in e-survey

Here are a few tips when you have a large survey to complete in Landonline:
 
Don’t hesitate to contact us by phone or online request if you have a difficult large dataset and are encountering multiple errors or not sure how to proceed.
Contact LINZ on 0800 665463 (Option 1 then Option 2) for advice

Editing data after importing the XML file

If you have captured your data in survey software and find you need to make a large number of edits after importing into Landonline, it is best to make the edits in your survey software, save the changes, and then re-import your XML file back into Landonline. You’ll find it quicker and it will ensure your survey software model data is up to date.

Run the Pre-Validation Report by batch process

  • It is possible to run the Pre-Validation report by a batch process. This will allow you to carry on working in another dataset while the Pre-Validation report is being compiled for the large or complex dataset.
  • To run the Pre-Validation batch process, select the Pre-validate tab in the dataset and tick the Batch Pre-validate option.
  • Click ‘OK’ to close the dataset and begin the batch process.

Compile the Layout Plan Sheets in Plan Generation by batch process

Opening the Layout Plan Sheets in Plan Generation can take a long time for large or complex datasets, depending on the number of diagrams defined.

If you have a large number of diagrams you can use a batch process to prepare the diagrams for placement onto the plans. This batch process works in the background so you can carry on working on another dataset

  1. Define any diagrams needed in the Define Diagrams screen.
  2. Select the required layers for the diagrams in the Maintain Diagram Layers screen.
  3. Close down Plan Generation and tick the Prepare Layout option.
  4. Landonline will create request to perform the layout sheet preparation. Once the sheets are ready you will be notified via Messages.

The Prepare Layout batch can be used whenever edits have been made to the data and the plans need to be reopened.

Submit the dataset by batch process

You can also save time by using the batch process to submit the completed dataset into Landonline offline:

  1. Click the Batch Submit tick box in the Submit tab.
  2. Click the Submit button as normal.
  3. After unlocking your digital certificate, Landonline will initiate an offline process to submit the dataset.

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Scanning plan graphics

The scanned image of the Plan Graphic (or any other supporting document that forms part of your CSD Plan and Title Plan) must be scanned as ‘portrait’ to match the width x height dimensions format of Landonline.

If it is scanned as ‘landscape’, Landonline reads the height as the width, thus giving the look of an A5 Landscape.

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Unit Plans – Existing Appurtenant Easements

You must record existing appurtenant easements to be retained in a schedule that meets the requirements of Rule 10.2.2 of the Rules for Cadastral Survey 2010. You do not have to spatially depict them on the unit plan.

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Survey Description Field

In the CSL_S02 - Manage Survey Transaction and the CSC_S02 - Survey Header screens, the Survey Description is entered and can also be edited.

The Survey Description field should be typed as one continuous line. The 'Enter' key should not be used when entering a Survey Description in either the CSL_S02 - Manage Survey Transaction screen or the CSC_S02 - Survey Header screen.

If the 'Enter' key is used, the full Survey Description is truncated in two areas (i.e. the Survey Description appears incomplete):

  1. The Structured Text View of the CSD Plan/Title Plan
  2. The images of the CSD Plan/Title Plan

To ensure that the Survey Description is entered correctly as one continuous line, do not use the 'Enter' key in either of the CSL_S02 or CSC_S02 screens.

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Date Field

When entering the Survey Finish Date in the Survey Header screen, please ensure that you enter the correct datein the correct format. The date entered must be before the first lodgement.

If your date format is not correct, close out of Landonline and follow these steps:

  1. On your Desktop select 'Start/Settings/Control Panel'.
  2. Select Regional Options.
  3. Select theDate tab.
  4. Check that the Short Date Format = d/MM/yyyy.
  5. Check that theLong Date Format = dddd, d MMMM yyyy.
  6. Log back onto Landonline - date format will now be correct

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Parcel Label - moving the Parcel Label in Plan Generation

Please check the position of parcel labels after performing parcel linking at Capture.

Landonline attempts to place parcel labels within the greatest area of clear space in the parcel. While most often successful, there are instances where the parcel label will require moving into a better location for clarity.

How do I check labels?

Once parcels have been linked, turn on (visible in the Spatial Window) the new parcel labels. If the parcel labels have been placed along a thin access way or other areas of crowded labels, you need to move them before accessing plan generation.

Moving labels in plan generation.

How do I move labels?

  1. In the Parcel List screen, highlight the parcel for which you wish to correct the label position.
  2. Select the Move Label button on the right hand side of the screen.
  3. Click on the Spatial Window to indicate the centre of the new label position.

Moving labels in plan generation.

Moving labels in plan generation.

If parcel labels are not moved in the capture screens but are moved in the Plan Layout Sheets (Plan Generation)- and then moved in the capture screens - the corresponding parcel label in the Plan Layout Sheets will be moved outside the parcel boundaries.

The initial label movement in the Plan Layout Sheets is exaggerated by any subsequent parcel label movement in the capture screens.

Moving labels in plan generation.

As a general rule

  1. You should regenerate the Plan Layout sheet after performing any edits at Capture to confirm that Layout sheets have regenerated correctly.
  2. Please confirm the Plan Layout before submitting the dataset.

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Layout Sheets error - 'Unable to open document' (Workaround)

This error typically occurs when restarting a job and attempting to open the Plan Layout Sheets.  This is an issue with Plan Generation not being able to write and read the XML files needed for the Layout sheets.

Suggested workaround is to either:

  • Define a ’dummy’ diagram and delete it or
  • Change a diagram layer definition, save it, then modify it back.

Sometimes the error may appear again when you go back into the Layout Sheets. If this occurs, repeat the workaround.

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Layout Sheets - Changes are not being reflected (Workaround)

If the Maintain diagram Layers screen is opened while the Layout screen is opened and changes are made they will not be reflected in the Layout, because it is after the fact (even after the Layout screen is closed and reopened).

Do the following to reflect the changes:

  1. Go to Plan Gen.
  2. Open Maintain Diagram Layers.
  3. Remove all layers that currently selected and put them back in the left hand column.
  4. Save and close Maintain Diagram Layers.
  5. Open layout and check that the layers are not displayed.
  6. Save and close Layout.
  7. Open Maintain Diagram Layers.
  8. Add all the layers again to the right hand side column.
  9. Save and close Maintain Diagram Layers.
  10. Open Layout - watch the bottom left hand corner of the screen and it should step through - Applying user edits, extract diagrams, etc.

All layers selected in step 8 should now show.

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Area difference of 1m² between parcel details and plans (Workaround)

This is a rounding issue and can be resolved by using the following workaround.

In the Parcel List screen:

  1. Unlink the subject parcel.
  2. Edit its area to something else (doesn't matter what figure).
  3. Link the parcel.
  4. Unlink the parcel.
  5. Edit its area to the correct value.
  6. Relink the parcel.

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Attach TA certifications to an approved plan

Following are some screen shots showing how surveyors can attach TA certifications to an approved plan without having to send the tiff file to LINZ or the solicitor to add the document to the e-dealing.

  1. In Workspace, select option Survey then TA certification.

    Screenshot
    Figure 1
     
  2. Search the approved plan number then select it.

    Screenshot
    Figure 2
     
  3. Select the Supporting Documents tab.

    Screenshot
    Figure 3
     
  4. Attach as per normal and click OK.

    Screenshot
    Figure 4
     

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Movable Marginal Strips - capturing in Landonline

The government requires that all Crown agencies that dispose of Crown land require the marginal strips to be included as part of the survey and be included in the resultant CSD. Surveys of land for the purpose of disposal by the Crown are recorded in either SO or LT datasets – most commonly the former. Marginal Strips are captured as non-primary parcels.

If land that the Crown is disposing of is already adequately defined, new marginal strip parcels are most appropriately represented in an SO dataset prepared specifically for that purpose.

You need to also consider whether the beds of water bodies are to be excluded from the Crown disposal. If they are, you should identify them as hydro parcels in the CSD.

How do I represent marginal strips in a CSD?

Use the following details.

Survey Purpose
Survey Purpose = ‘Crown Subdivision’ or Survey Purpose = ’LT Subdivision’ or
Survey Purpose = ‘Statutory Easement/Right’

Marginal Strip parcels
Topology Class = ‘Secondary’ or ‘Tertiary’
Parcel Intent = ‘Marginal Strip - Moveable'
Parcel Type = ‘Marginal Strip’

Parcel Area = <not required>
Parcel Value = <not applicable>

While you must depict the moveable marginal stripon a Diagram of Parcels, do not show a separate area for the marginal strip parcel. You need to include the area of the strip inits associated primary parcel.

 Please see Interpretation Guide page 115 and 329-332 for more information.

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Importing data via LandXML files

If importing a survey dataset that contains Marginal Strip parcels into Landonline for survey capture, you need to set the LandXML Parcel Class and Parcel Name attributes to values that allow a successful import.

Before you to import, set the LandXML Parcel attributes to:

Parcel Class = ’marginal strip’
Parcel Name = ‘Marginal Strip’

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Requisitions – process for e-surveys

If you receive a survey requisition from us:

  1. Undertake the actions required to satisfy the items listed on the requisition notice.
  2. Seek clarification or review of the requisition, if a requisition needs clarifying or you disagree with a requisition
  3. Add responses to the items on the requisition notice and attach it to the CSD as a ‘Response to Requisition’ type supporting document.
  4. Ensure that any other supporting documents that have been amended as a result of the requisitions are attached to the CSD.
  5. Resubmit your e-survey for Approval as to Survey.

NOTE: If you change data in your e-survey to make it compliant, you may need to recapture data, relink parcels and regenerate the plans.

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Fast track lodgements with a new title

E-SURVEY + NEW TITLE FAST-TRACK allows for the approval of an e-survey and registration of the associated new title dealing within 12 working days.

Fast-track processing is now available  electronically through a new Landonline e-request. This service replaces the old process of faxing forms to LINZ.

How do I make a Fast-Track e-request?

NOTE: only solicitors can action an e-request.

  1. Access Create Request window.
  2. Select the Fast-Track e-request from the list of available requests in the Prepare Request window.
  3. Ensure you link the e-request to the appropriate lodged Dealing in the field provided.
  4. Make reference to the associated e-survey and Surveyor in the Notes/Comments section of the request.

Impact of requisitioning or rejection
The same rules apply to e-requests as to the previous fax system - both the dealing and the e-survey must be lodged within 24 hours of each other and if either is requisitioned or rejected the ‘Fast-Track’ status is lost.

If the e-dealing or e-survey is rejected or requisitioned, the timeframe reverts to the LINZ target timeframe:

  • e-survey - 10 working days.
  • title issue – 15 working days.

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Automatic linking of documents in e-survey

CSD Plan

The following document types are automatically linked to the Digital Survey Plan:

  • Structured Text View - first page of the CSD Plan
  • Mark and Observation Reports
  • Occupation Diagrams
  • Schedule/Memorandum
  • Plan Graphic
  • Diagram of survey - generated in Plan Generation upon selecting 'Complete'
  • Diagram of parcels - Generated in Plan Generation upon selecting 'Complete'
  • Unit Entitlement and Valuers Certification - (Unit plans only)

The following document types can be found under Supporting Documents and are not automatically linked to the CSD Plan:

  • Requisition Notice
  • Response to Requisition Notice
  • Survey Report
  • Territorial Authority (TA) Certificate
  • Traverse Sheets
  • Calculation Sheets
  • Field Notes
  • Correspondence

Title Plan

The following document types automatically get attached to the Title Plan:

  • Structured Text View - first page of the Title Plan
  • Schedule/Memorandum
  • Plan Graphic
  • Unit Entitlement and Valuers Certification - (Unit plans only)
  • Diagram of Parcels - copied from Title image generated in Plan Generation upon Selecting 'Complete' but with Reduced Information.

Points to note:

The Territorial Authority (TA) Certificate is not attached to either the CSD Plan or Title Plan. For more informaton on generated digital plans, refer to Appendix G in the e-survey user guide.

If an Amalgamation Certificate is included on the same form as the Territorial Authority (TA) Certificate, it should be scanned and attached to your dataset as both a 'Schedule/Memorandum' and a 'Territorial Authority (TA) Certificate'.

Likewise if a Schedule/Memorandum is included on the same form as the Territorial Authority (TA) Certificate, then these should be scanned and attached to your dataset twice. Once as a 'Schedule/Memorandum' and once as a 'Territorial Authority (TA) Certificate'.

If you have a Schedule/Memorandum and an Amalgamation condition on the same form, it needs only to be scanned and attached once as a 'Schedule/Memorandum'.

GPS adjustments can be added as a Supporting Document to the e-survey dataset.

Any multi-page documents should be scanned as a 'multi-page' .tif file. This means that all the relevant pages for that supporting document are contained within one document. If they are not scanned as a 'multi-page' .tif then each page has to be attached individually using the correct Supporting Document.

For more information on Supporting Documents, refer to Appendix K in the e-survey user guide.

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Capture of New Appellations – LandXML files and Manual Capture

The Appellation Format is located in the Parcel Detail Screen in capture.

All new appellations should be captured in the Appellation Format of 'General'.

Parcel detail window.

How do I capture new Appellations using third-party software?

If capturing a plan in third-party software and a pre-allocated survey reference has been assigned, here are some examples to follow:
parcel name = 'Lot 1'
parcel name = 'Sec 1'
parcel name = 'Marginal Strip'
parcel name = 'Principal Unit 1'
parcel name = 'Area A'
 
Do not add a Survey Reference in the parcel name.
 
The LandXML file will display an appellation for a parcel on a new survey as:

XML mistake example.

and

XML mistake example.

You must NOT add the plan reference to this field.

Upon importing the LandXML file into Landonline, the appellations are recognised as new appellations. Landonline automatically populates the Parcel Detail screen using the correct appellation format of 'General'. The plan number is automatically applied. The radio button next to 'Simple' is activated (see screenshot below).

Parcel detail window.

How do I manually capture a new appellation?

When manually capturing new appellations in Landonline, you must use the ‘General’ format for the new simplified appellations.
 
When a balance parcel is a Complex appellation, select the radio button next to Complex, and enter the appropriate fields in the 'General' Appellation Format.
 
Only use the'Other' format where the appellation is non standard and cannot be catered for by the General format.
 
Where the appellation cannot be checked by Landonline, automatic business rule C492 will provide a warning during pre-validation. 

How do I manually capture Māori appellations?

Use the 'Māori' Appellation Format. 
 
An easy way to create a residue parcel with a Māori appellation is to extinguish the underlying parcel, and use 'Edit' to view how the Māori appellation is captured in Landonline. 
 
You can then capture the new Part parcel to mimic this parcel using the same 'fields'. If it is a composite appellation, follow the example below.

Parcel detail window.

Examples of incorrect appellations in LandXML files

Examples when a plan number has been pre-allocated in workspace:

Parcel name = 'Lot 1 DP 4000020'
Parcel name = 'Lot 1 Deposited Plan 4000020'

XML mistake example.

and

XML mistake example.

When imported into Landonline, the parcel detail screen will populate this information using the incorrect appellation format of 'Other' (see screenshot below).

Results of incorrectly captured appellations

When doing a search on a parcel from Deposited Plan 4000020, the search will not return a result. Trying subsequent searches until a hit is found is frustrating and time consuming.

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Filtering Vectors in Landonline

By filtering vectors in Landonline, you can:

  • adopt vectors for a cadastral survey dataset from existing data in Landonline
  • adopt a previous survey for a Parcels Without Survey Information CSD (PWSI CSD), and
  • show only vectors for a specific plan.

How do I filter a vector?

  1. Go to the Landonline – Survey Capture Screen (CSC S10 – Spatial Display). Turn on Underlying Vectors (or make it the active layer if already turned on).

    All underlying vectors will display as grey dashed lines (see example below).
  2. Now select Capture – Filter Vectors.
  3. Then, to the right, select Apply Filter.
  4. In the Filter Vectors screen that now appears, enter the survey number you wish to display. Select ‘OK’ (in this example DP 426373 has been entered).
  5. The filtered Vectors layer will show only Vectors captured by that survey allowing you to easily adopt Vectors from that survey.

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How should consent notices be lodged?

The actual consent notice must be lodged as an ‘instrument for registration’ via a solicitor.(Consent notices have never been endorsed on the face of a manual plan.)

Territorial Authority (TA) e-certification

The Registrar General of Land requires that a consent notice must be lodged as an instrument for registration. Do not attach the consent notice as a supporting document as there is no supporting document type 'consent notice'.

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Capturing of strata parcels

Strata is a special type of parcel that can be associated with primary parcel intents. They are commonly used for primary parcels but are defined in three dimensions and therefore may overlap primary parcels. They are parcels that would otherwise be classified as primary were it not for the fact that, when becoming live, they violate the 'no-overlaps' rule. Examples are strata subdivisions, bridges and tunnels. These should not be confused with Units that are not spatially represented in Landonline.

The Standard for lodgement of cadastral survey datasets sections 4.4 (c) and 4.5 (b) sets the capture requirements for primary and non-primary strata parcels.

How do I capture Primary Strata Parcels?

Follow these steps:

  1. Capture ground level parcels as Primary parcels.
    Parcel Intent:Fee Simple Title
    Topology Class:Primary
    Area:Area must be captured
  2. Where Fee Simple and Strata parcel boundaries coincide, capture the observations as Primary Strata (97-Pri,Str).
  3. Capture parcels immediately either above or below ground level as Strata parcels.
    Parcel Intent:Strata
    Topology Class:Strata
    Area:Area must be captured
  4. Where parcel boundaries are uniquely Strata, capture parcel boundaries as Strata (7-Str).
  5. All other parcels that are not represented at ground level and immediately above or below ground level must be captured as aspatial parcels.
    Parcel Intent:Strata
    Topology Class:No Topology
    Area:Areas are not required to be captured for aspatial parcels; the plan will remain the authoritative source of the area.

How do I capture Non-Primary Strata Parcels?

Follow these steps:

  1. Capture ground level non-primary parcels as secondary.
    Parcel Intent:Easement or Land Covenant
    Topology Class:Secondary
  2. Capture non-primary parcels immediately either above or below ground level as Tertiary parcels
    Parcel Intent:Easement or Land Covenant
    Topology Class:Tertiary
  3. All other non-primary strata parcels must be captured as aspatial parcels.
    Parcel Intent:Easement or Land Covenant
    Topology Class:No Topology

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Creating Hydro parcels and Balance roads

Use the following process to create a hydro or balance road parcel.
(See ‘Processing balance parcels’ below for the separate process of capturing the boundaries):

Step one

  • In the Manage Survey Transaction screen, select Capture Dataset (top right hand side).
  • This takes you to the Capture Screen. Select Capture from the top menu row and then Parcel Capture from the resulting drop down menu.
  • From the now displayed Survey Capture screen, select ‘Add’ from the right hand side menu. This brings up the Parcel Detail screen.

Step two

  • In the Parcel Detail screen, select the required fields of:

‘Action’ = ‘Created’
‘Parcel Intent’ = ‘Hydro’ or ‘Road’
‘Topology Class’ = ‘Primary’
‘Area (ha)’ = ‘blank’
‘Appellation Format’ = ‘General’.

Step three

  • Uncheck the Title and Survey checkboxes.
    Do not complete the remaining Appellation fields. A warning message displays advising Title and Survey are not checked and appellation details will not be saved.
  • Select ‘Yes’ to continue and save the parcel.

Step four

  • Landonline will allocate the CSC Parcel number automatically once you’ve selected the ‘OK’ button.

The above process creates the parcel details. To find out how to capture the boundaries of the hydro or balance road parcels, see ‘Processing balance parcels’below.

Processing balance parcels

Use this process during survey capture to deal with the balance of a parcel that does not need to be dimensioned but must be created in order to keep the database topology correct (i.e. vectors don't need to be captured).

Example: A road legalisation stops part of a road. At survey capture, the whole road parcel is extinguished in the survey. New sections will be created to stop part of the road. The remainder of the existing road parcel must be dealt with as a balance parcel and called ‘Road’ to keep the cadastral database up to date.

You can process a balance parcel automatically or manually.

Automatic processing

Automatic processing is ideal for large balance parcels as the system selects the lines for you. There are two automatic methods available from within the Landonline application (search for Processing balance parcels from within Landonline Help and follow the links with the headings given below)

  • Selecting existing boundary lines or
  • Adopting existing boundary definitions.

Manual processing

Manual processing is ideal for creating small balance parcels. There are two manual methods (search for Processing balance parcels from within Landonline Help and follow the links with the headings given below)

  • Processing balance parcel using underlying parcel boundary lines or 
  • Processing balance parcel using underlying vectors.

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New functionality and process for Plan Generation and Submit

New functionality in Release 2.10 now ensures the most up-to-date image of the CSD Plan/Title Plan is submitted for validation and approval by LINZ and certification by Territorial Authorities. This improves the current process for plans submitted to LINZ.

This new functionality has changed the process so that the Submit process now checks to ensure that the latest Plan Generation batch has completed to ensure the 'correct' version of the image is submitted.

What does this mean for surveyors?

  • Surveyors should now wait until they can view their Plan Compilation Completion notices in 'My Messages' before they Sign and Submit their plans.

    NB: It is important to not keep going back into Plan Generation and selecting 'Complete' as this will delay the submitting of your plan as it will wait until the final 'Complete' request is processed by Landonline.

  • Note that the 'Complete' button in Plan Generation prepares the plan compilation for queuing to the Plan Generation batch server. The image is generated when this process finishes.
  • While you are waiting for your Plan Compilation Completion notice to appear in 'My Messages' and to be able to view these, you can perform the last 'Prevalidate' on the survey to ensure that the Plan Generation rules run.

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Capture of pre-Landonline stage unit development plans

When carrying out a redevelopment of an existing unit development, or continuing a staged unit development, you need to ensure that all previously defined units within the development have been correctly captured in Landonline.

Survey conversion did not include the back capture of aspatial parcels associated to unit developments. Landonline simply recorded a plan label in the Spatial View.

Landonline Release 2.9 (June 2007) incorporated a process to back capture stage unit development plans with numbers that preceded 300,000

How do I know whether back capture is needed?

As shown in the screen shot below, when capturing a new unit plan CSD for an existing unit development in Landonline:

  1. Enter the existing CSD reference into the Previous Unit Plan Stage field.
  2. If this number is less than 300000, you will see a pop-up message instructing you to contact LINZ Customer Support to check that previous stages have been created in Landonline before proceeding.

You can check this yourself by adding the previous plan to the Survey Search Tree in searches and expanding the parcels folder. If the units were defined on a pre-Landonline plan (i.e prior to DP 300000),we may need to back capture them.

How do I request back capture of units or removal of duplicate entries?

Please lodge a 'Survey Information Complex' request in Landonline as soon as you are aware that it is necessary, as this process may take up to five working days to complete.

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Compressing supporting documents

Before attaching a scanned supporting document, please check that it has the correct compression, resolution and colour:

  • Black and white images must be attached as a TIFF file using the standard CCITT G4 compression with a suggested resolution range of 150 to 300 DPI
  • Colour or grey scale images must be attached as a JPG file.

To do this, right click the document in the stored directory and open it using a format that will allow the correct settings to be viewed. Once the document is open, click on Page/Properties.

The three screen shots below show the fields correctly filled out for attaching a supporting document with the correct colour, compression and resolution.

Color tab in the page properties window.

Compression tab in the page properties window.

Resolution tab in the page properties window.

Please see the 'Submit an e-survey' section of the e-survey User Guide for more information on attaching supporting documents.

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Responding to an e-survey requisition

You can prepare and resubmit a response to a requisition in the following ways:

Full electronic

  1. Convert the requisition notice to a word processing file and prepare a typed response.
  2. Attach the edited notice to the CSD as a Supporting Document of the type ‘Response to Requisition Notice’.
  3. Resubmit the CSD.The requisition response will be included as part of the CSD that is certified by the submitting surveyor. Therefore, you do not need to manually sign the requisition response. 

Partial electronic

  1. Print the requisition notice and handwrite comments on the form.
  2. Scan the document to create a tiff file and attach to the CSD as a Supporting Document of the type ‘Response to Requisition Notice’.
  3. Resubmit the CSD. The requisition response will be included as part of the CSD that is certified by the submitting surveyor. Therefore, you do not need to manually sign the requisition response. 

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Access Lots – capturing new and existing lots

Capturing new Access Lots

Capturing Process

Capturing is a two-stage process. Firstly, the Lot details are created in the Parcel Details screen as detailed below (accessed from the Parcel List screen). Secondly, it is spatially linked, as for a normal Lot, using the Link button on the right hand side of the Parcel List screen, i.e. in the Landonline parcel details screen:

  1. Select the fields of:
    - ‘Action’ is ‘Created’
    - ‘Intent’ is ‘Fee Simple’
    - ‘Topology’ is ‘Primary’
  2. Capture the 'parcel area' for this lot only
    - 'Appellation Format' is General, and
  3. Capture the Appellation Parcel Type as Lot (RCS 2010 r5.5.2) and the unique Parcel Number in accordance with RCS 2010 r5.5.4.
  4. Capture the Plan Type (Deposited Plan) and Plan Number (the number that Landonline allocated to your CSD)
    Once the Parcel Details have been created, and with the Spatial Views creen available (open), link the parcel to the appropriate parcel displayed in the Spatial View screen. Use the ‘Link’ button on the right hand side of the Parcels List screen to start this process.

CFR  (Title) Allocation process

  1. Access the Title Allocation screen from the Capture drop down menu of the Survey Capture screen. 

    The Access Lot will have all pre-allocated CFR (CT) references that benefit from the Access Lot as per an Amalgamation Condition.
     
    That is, if Lots 1-4 are individual owners' properties and have 4 CTs from 100201 to 100204, and Lot 5 is an Access Lot:
    Allocations would be: Lot 1 - 100201, Lot 2 - 100202, Lot 3 - 100203, Lot 4 - 100204, then Lot 5 - 100201, 100202, 100203, 100204.
     
  2. (Plan Generation) - In Layout sheets, the Lot will appear as an ordinary Lot (e.g. Lot 5) and User Added Text is required to add the words Access Lot.
  3. Submit the amalgamation condition as a supporting document adding it to a Schedule/memorandum supporting document - either on a separate page or on same page as the schedules of easements. Alternatively include it in the section 223 certificate (RMA 1991).
NOTE: We prefer you not to add the wording of the amalgamation condition to the Title Sheet. This is because incorrect wording will require amendments that can only be dealt with through the resubmission of the CSD.

Capturing existing Access Lots

Capture
 
Do not capture the boundaries of the Access Lot that are not common with the subdivision’s external boundaries. The Access Lot is searched and brought into the parcel list and given the Action of 'Affected'.
 
Title Allocation
 
The Access Lot will appear in the Title Allocation screen. Select the pre-allocated CT references that will have a share in this Access Lot and add to the Access Lot parcel in the list. They will appear as 'Multiple' in this screen - see screen shot below.

Title allocation screen.

If you forget to allocate the CFR (CT) references at Title Allocation, we will allocate the appropriate shares in the Access Lot.The CFRs (C’sT)will then be updated when the Dealing to deposit the plan is submitted.

Submit the amalgamation condition as a supporting document adding it to a Schedule/memorandum supporting document - either on a separate page or on same page as the schedules of easements. Alternatively include it in the section 223 certificate (RMA 1991).

NOTE: Please do not add the wording of the amalgamation condition to the Title Sheet. Incorrect wording will require amendments that can only be dealt with through the resubmission of the CSD.

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Avoid delays in e-survey plan submission

The 2.10 release of e-Survey sought to improvethe Complete and Submit process by ensuring that customers, including territorial authorities, were presented with the correct version of the images after a plan was submitted. This change has caused some confusion for surveyors as previously draft versions of the images were able to be accessed after plans had been submitted.

How the plan submission process works

Landonline processes Plan Generation data as a batch. When you 'complete' work in Plan Generation, Landonline sends the job to a queue for the Plan Generation batch server. The batch server checks the queue at five minute intervals while it is waiting for jobs to process. If work is found in the queue, it then processes all the jobs that are waiting at that point in time. The image is generated at the successful processing completion of each job.

The new functionality changed the process so it now ensures that on Submit, only the latest version of the image is available in Landonline with the correct status.

How do I avoid delays?

  • Do select ‘Complete’ once in Plan Generation and wait until you can view your Plan Compilation Completion notices in My Messages before you Sign and Submit your plans.
  • Do perform a final pre-validation on the survey to ensure that Plan Generation rules run while waiting for your Plan Compilation Completion notice to appear in My Messages.
  • Do not go back into Plan Generation and select Complete again. Selecting Complete again will delay the submitting of the plan until the final Complete request is processed by Landonline’s batch server.

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Non Primary Parcel Datasets - Splitting Irregular Boundaries

If a new dataset is only defining non-primary parcels, such as easements or covenants, and these new parcels end at an irregular boundary,you need to split the irregular boundary so that the new nodes can be linked into the parcel topology

How do I split an irregular boundary?

  1. Call 0800 ONLINE (0800 665 463) and select option 1, then option 2.
  2. One of our e-survey Customer Support Agents (CSA will make a preliminary assessment of the situation. If the line split appears to be straightforward,your call will be handled by one of our Cadastral Topology and Geometry (CTG) trained CSAs who will complete the split while you wait
  3. If the line split appears to be a complex task or there are multiple splits to be completed, the CSA will use the Exception Process to advise the best solution.
  4. If an Exception request is raised, you must advise LINZ of the newly captured mark where the existing line should be split. Wewill split the line and, if necessary, move the node to be exactly under the captured mark quoted in the Exception request.

Want to know more about irregular boundaries?

Check these links:

Irregular boundaries - blue nodes
Irregular boundaries - not displaying in Layout sheets
Irregular boundaries - capture
Irregular boundaries - splitting new and existing lines

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Updated LandXML reference documents available

LINZ has recently published updated versions of the following LandXML documents:

These documents provide all the required information to produce compliant LandXML files in survey software and Landonline.

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How to use the Parcel Type list

You can access the Parcel Type list in the Parcel Detail screen of Survey Capture. You are able to select only for the Action(s) of Created and Proposed. Rule 5.5.2 sets out the Parcel Type components and you can select them in the Parcel Type list. On occasions where we advise, the legacy type of “Unit” is also selectable.

Parcel type selection.

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Capturing an Accretion parcel

When accretion is being claimed, the claimed portion is incorporated into the new primary parcel. The remainder of the unclaimed hydro parcelis a balance parcel. RCS 2010 require the former water boundary position to be depicted with an estate boundary line (RCS 2010 Rule 10.4.2(f)(i)).

How do I capture an accretion parcel?

  1. Go into Plan Generation/Define Diagrams/Spatial window and use the Select Existing Line tool to bring in the underlying CT boundaries.
    Select Existing Line
  2. Select the CT (arrow) button. CT lines will be highlighted in red in the Spatial window. Use your mouse and hold down the shift key to select all the relevant red lines you require.
    Add Selected as CT Bdy
  3. Select the CT+ button and the selected lines will be added to your diagrams.
  4. In the Layout Sheets, depict the Accretion parcel inside the CT boundary lines by adding User Added Text showing the word 'Accretion' and the area of accretion (RCS2010 Rule 5.3(a)(iii)).  Note that the captured area of the new primary parcel will include the area of the original land plus that of the accretion. 

In the case where an area of accretion being claimed encroaches onto land on the opposite side of the water body (when plotted from underlying data), there could be a legitimate overlap in the cadastre. In this case, set the affected land as ‘encroached’. 

Please see Interpretation Guide pages 103, 115 and 292 for more information.

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Capturing an Erosion parcel

Erosion parcels are captured spatially as separate parcels in Landonline (i.e. the extinguished primary parcel is divided into two new primary parcels - a ‘dry’ primary parcel and a ‘wet’ primary parcel).

How do I capture an Erosion parcel?

  1. Create the Erosion parcel in the Parcel Detail screen (CSC_S07b).
  2. Populate with the following details:
  3. Select 'OK'
    Do you want to continue?
  4. Select ‘Yes’ (the new Hydro parcel will be added to the Parcel List screen as CSC Parcel ID #).
  5. Add the word ‘Erosion’ to the Diagram of Parcels in User Added Text.

Please see the Interpretaton Guide pages 104, 115 and 293 for more information.

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Replacing a TA e-certification signed package

For Territorial Authorities (TA)

You can create a new TA e-certification package after a survey is submitted:

  1. A certificate cannot be altered within a signed package and a signed package cannot be deleted. However, a TA can create a new package and add the certificates relevant to the survey.
  2. LINZ can set the old package to ‘Internal Only’ as a supporting document. This means that it can only be searched by LINZ, will only be used for audit purposes, and will not form part of the public dataset.

For surveyors

You can only create a new TA e-certification packageat the pre-allocation stage, i.e. before the survey is submitted:

  1. The superseded package remains and a new package is added. The old package will be regarded as historical and cannot be deleted (it will be kept as a record).
  2. No. 2 above also applies.
  3. You need to notify the TA and mention in your Survey Report that there is a new package to avoid confusion and delay.

Attaching manual certifications

TAs can attach manual TA certifications to an approved plan without having to send the TIFF file to LINZ or the solicitor to add the document to the e-dealing.

  1. In Workspace, select option Survey then TA certification.

    Figure 1
  2. Search the approved plan number then select it.

    Figure 2
  3. Select the Supporting Documents tab.

    Figure 3
  4. Attach as per normal and click ‘OK’.

    Figure 4
     

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'DCDB' no longer available as a status for parcel intent

DCDB is an historical status and cannot be used as a new status for capture. Please see the article Parcel Intent Usage for available parcel intents and their usage.

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Extinguishing subject parcels

When a dataset is creating new parcels you need  to also capture the current underlying parcels as ‘extinguished’ in the Parcel List. If the wrong parcels are selected as extinguished, missed marks (blue nodes) that are not part of the new dataset will appear along the boundaries when linking.

How do I extinguish parcels?

  1. Select the 'Live-Parcels-All' layer in the 'Current Layers' tab.

    Selecting Live-Parcels-All in Spatial Display

    NOTE: This layer may be 'Approved-Parcels-All' if the area on which you are working is over an Approved Plan. In some cases you may have to select both Live and Approved Parcels to add to the Parcel List.
  2. Click on the 'Select Individual' icon.

    Selecting the select individual icon
     
  3. Spatially select the parcel to be extinguished. Hold the Shift key on the keyboard to select multiple parcels.
  4. The selected parcels will be displayed (highlighted in yellow). Open the Parcel List screen by selecting Capture | Parcel Capture.
  5. Select the 'Link Lol' button.

    Link Lol button
     
  6. The selected parcel/s will automatically show as 'Extinguished'.

You can also use this process to include referenced and affected parcels. Simply change the parcel action from ‘extinguished’ to ‘referenced’ or ‘affected’, as appropriate.

NOTE: It is possible to extinguish parcels aspatially in the Parcel Details screen. However, this can prove difficult if the parcel being extinguished has a non unique appellation (for example – Pt RS 200). If the wrong parcel is selected and extinguished, a geometry error will prevent the dataset from being pre-validated and submitted. 

Extinguishing parcels in Flat Plan / Cross Lease datasets

Under the Standard for lodgement of cadastral survey datasets (Section 4.3),  existing parcels already recorded on Landonline need to be extinguished for flats or ‘exclusive use’ areas being redeveloped.

When extinguishing the parcel, sometimes an SQL DB error message will appear after you add the underlying cross lease / flats parcels to the Parcel List screen.

Message example:

SQLDBCode:0

SQLSTATE = S1000

(DataDirect][ODBC Informix driver][Informix]Variable(lvc_appel_value) has undefined value)

Cause
The cross lease parcel being extinguished does not have an appropriate survey appellation, although it has a titles appellation (also called a legal description). Underlying cross lease parcels that only have a legal description were created by the titles process and should not be extinguished.

NOTE: Parcels created into Landonline require two appellations: a survey appellation and a legal description - hence the Survey and Title tick boxes on the Parcel Details screen.

Solution
While preferable, the underlying parcels do not have to be extinguished in a cross lease dataset. You should extinguish it if you can find the underlying parcel with both a survey appellation and legal description.

If you extinguish a parcel that only has a legal description and you encounter the above SQL error, remove that parcel from the Parcel List. 

If you find you cannot extinguish the underlying parcel, note in the survey report that you have made every attempt to do so.
 
How do I determine whether a parcel has both a survey appellation and a legal description?
 
In Landonline Searches, use the plan number of the plan that shows the underlying cross lease parcels to undertake a spatial search for a parcel appellation.
 
 

Only the parcels that have both Survey and Title ticked can be extinguished.

In this example, the search has returned four parcels: two (circled) were created by titles staff and do not have a survey appellation. These cannot be extinguished.

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Identifying existing survey data in Landonline

How do you know if you are working over a survey that has already been captured in Landonline, either by the initial Landonline conversion project or a subsequent CSD (e-survey)?

There are several ways of identifying existing survey data in Landonline:

  1. Using Survey View:
    • You need to know the underlying CSDs (survey plans)
    • Open Searches from the main Landonline workspace screen
    • Search for the CSD number in the usual way, and
    • Add survey plans to the Tree
    • Click on the + button next to the survey plan in the Tree
    • If there is a 'Survey View' under the plan double click on this and it will open the Survey View – see screen shot below:
  2. Using Display survey work:
    • You need to know the underlying CSDs (Survey Plans)
    • Open Searches from the main Landonline workspace screen, and then select Search/Spatial View. 
    • Select Map Utilities/Display Survey/Work.
    • Enter survey number and then select the ‘Add‘ button.
    • Choose a colour for displaying the survey in the Spatial window and select ‘OK’.
    • Check the Vectors and Marks boxes then select the ‘Display’ button.
    • The Spatial window re-appears and the survey will display in the Spatial window if there is data to display - see red data in Spatial window below:

       
  3. Using View Cadastral Vectors in the Spatial Window:
    • Open Searches/Spatial View (see 2 above).
    • Search for and display the area you are interested in.
    • For the next steps see the image below.
    • Select the All Layers Tab.
    • Expand Vectors.
    • Check the Cadastral Vectors box.  Select Apply at bottom of this tab screen.
    • The Spatial window will now draw up all the cadastral vectors in the window – if they draw up in your area of interest they can be extracted as data from Landonline, or added to the tree and viewed when clicked on in the tree.
       
  4. Using Look for Approved as to Survey Plans:
    • Open Searches/Spatial View.
    • Do a Spatial Search on the area you are interested in.

      (For the next steps see the image below)
       
    • Select the All Layers Tab.
    • Expand Parcels.
    • Expand Approved.
    • Check the boxes beside Aprv-Primary Parcels-All, Aprv-Secondary Parcel and Aprv-Tertiary Parcel or any other approved parcels you may wish to view.
    • Select the ‘Apply’ button at the bottom of this tab screen.

Approved layers will now spatially display (if there are any in your area).

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Capturing remote trig observations

The Standard for Lodgement of Cadastral Survey Datasets (section 4.2) requires you to capture and include in the CSD all vectors and arcs required by the RCS 2010. The exceptions are for boundary marking, Unit Title and Flat/cross-lease CSDs as described in 4.2.1 and 4.2.2.

If a survey includes trig observations that are some distance away from the actual area of subdivision, the Spatial window (Plan Generation/Define Diagram) may take some time to load.

How do I include remote trig observations?

Follow these steps:

  1. Do not capture trig shots initially. Remove these if already captured.
  2. Capture all other survey data as normal.
  3. Run Pre-validation to ensure that all Y Fatal rules pass.
  4. Open Plan Generation/Define Diagram and create all user defined diagrams that will be required for Layout Sheets.
  5. Return to capture and capture the trig observation(s).
  6. Re-link one parcel.
  7. Re run Pre-validation to ensure all Y Fatal rules pass.
  8. Open Plan Generation/Layout Sheets. Note: do not re-open the Define Diagrams as the trig observations will now be included.
  9. In Layout Sheet/Survey Sheet remove the 'system generated survey traverse diagram' off the 'Survey' Layout Sheet.
  10. Layout out the new 'user defined survey traverse diagram'. The trig observations will appear as truncated lines.
  11. Layout all other diagrams.

If further user defined diagrams are required after capturing the trig shots, you have two options

  • Repeat steps 1 to 11, or
  • Leave the trig shots captured and wait for the spatial window in Define Diagrams to open. (Warning – depending on how long the trig shots are this may take some time.)

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Linking of marks located close together

Landonline contains numerous examples where two or more marks exist very close together. Often these are not visible to the naked eye even at a scale of 1:1.

In many instances these are legitimate marks:

  • they may represent adopted, disturbed or unproven marks that are in close proximity to each other; or
  • there may be a very short vector between adjoining marks.

In other instances there may be marks in Landonline that are incorrect:

  • one or more nodes may not be linked to topology but are very close to a node that is. Some of these nodes are not legitimate, and
  • some nodes may be duplicates (not linked to new surveys, thus creating duplicate marks).
  • If the nodes are duplicate (mark names are the same, not disturbed or replaced), please advise LINZ by adding a note to the survey report.

It is important that youselect the correct mark required for either linking or searching purposes.

To select the correct mark in these circumstances:

  1. Select the Object Information Tool icon  and click as close to these nodes as possible.
  2. Select the drop down arrow next to the 'Feature Id' field.
  3. There will be two feature ids listed. Select one of the ids in the drop down box.
  4. The spatial screen will briefly highlight that node.
  5. If it is not the node you wish to link to, select the other feature id.
  6. Take a note of the node id to which you wish to link.
  7. Open Mark Details screen.
  8. Select Link Mark.
  9. Enter the node id you noted down into the Node Id field.
    Screenshot for entering the node id in the node id field.
  10. Select ‘Search Now’.
  11. Select ‘Select’.

Your mark is now linked to the correct Landonline node.

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Placeholders

Please use placeholders with caution in Landonline, particularly for any observations that form topology (i.e. parcel boundaries). Placeholders can mask legitimate capture errors.

Preferably, use placeholders only for non-boundary vectors.

Where to avoid using Placeholders

  • for CSDs in SDC areas. Instead consider the Exception Process, prior to linking
  • to correct a slight kink in a line. You can use the 'Co-ordinate' icon In 'Plan Generation – Layout Sheets', tostraighten the line.

Watch for topology overlapping

Overlaps in the new data after marks are linked can be due to:

  1. Incorrect capture.
  2. Incorrect linking.
  3. Landonline data not in an accurate position.
  4. The linking all marks (either by 3rd party software or manually in Landonline)  inadvertently constraining all other data (not required to be linked).

How do I minimise overlapping?

Only link a few marks at a time and then manually refresh your data. By doing this you will have less constraint placed on your captured data and it moves the remaining data into a better position. (Landonline application only.)

The more tightly you constrain your data by linking marks (e.g. linking all marks at once), the more likely the overlapping will occur.

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Capturing Proposed Unit Development plans

PUD (Proposed Unit Development) plans must only 'Propose' the parcels of the unit development. Future stages will 'Create' them when required.

Please see Aspatial Parcel Capture for Stage Unit Developments for a full explanation of how to capture parcels on each unit development plan.

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Plan Generation – splitting and combining diagrams

Plan Generation functionality allows you to:

  • define identical non-primary diagrams to display secondary and tertiary parcels. This includes the ability to hide boundary lines and labels of non-required parcels to give emphasis to selected non-primary diagrams on both the primary diagram and non-primary diagram sheets.
  • combine primary and non-primary parcels in a single diagram and show non-primary parcels in the survey sheet.
  • show non-primary parcels in the survey sheet.

Using the functionality

Diagram 1 below shows how both a tertiary diagram and secondary diagram can be shown separately.

Two non-primary diagrams were created in Define Diagrams over the same area. Showing diagrams this way can help future users differentiating the different tertiary and secondary parcels.

Diag. B on the left shows only the parcels on the tertiary layer – hiding secondary parcels Areas A and D.

Diag. C on the right, shows only the secondary parcels Areas A and D – hiding the tertiary parcel Area B.

Combined diagram 1 showing both a tertiary and secondary parcel.

Plan Generation – combining primary and non-primary parcels in a single diagram

Showing non-primary parcels in the survey sheet

In the Maintain Diagram Layers screen, add the following layers to the System Generated Survey Diagram or any User Defined Survey Diagram.

  1. Non Primary Boundary Marks.
  2. Non Primary Parcels.
  3. Primary Parcels.
  4. Any other desired layers.

Combining primary and non-primary parcels into one primary diagram

In the Maintain Diagram Layers screen, add the following layers to the System Generated Primary Diagram or any User Defined Primary Diagram.

  1. Non Primary Boundary Marks.
  2. Non Primary Parcels.
  3. Primary Parcels.
  4. Any other desired layers.

Non Primary Parcels and Marks Layers

The Non Primary Boundary Marks layer must be selected before youselectany of the following optional layers:
  • Non Primary Boundary Dimensions
  • Non Primary Parcels
  • Centreline Parcels.

Maintain diagram layers window showing that a layer can be added.

You will not be able to add the other non-primary layers or the centreline parcels layer if you have not selected the marks layer.

Maintain diagram layers window showing a layer cannot be added.

Likewise, if you need to remove the Non Primary Boundary Marks Layer from the Selected Layers list, you need to first remove the other non-primary layers. 

Maintain diagram layers window showing a layer that cannot ge removed.

Diagram 5 below shows the result of adding the non-primary parcel layers to primary diagrams. The system generated primary diagram and user defined primary diagram have both been laid out on the title sheet in Plan Generation.

Diagram with non-primary parcel layers in maintain diagram layers to primary diagrams.

Diagram 6 below shows the result of adding the non-primary parcel layers to survey diagrams. 

Diagram with non-primary parcel layers in maintain diagram layers to survey traverse diagrams.

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Mark Purpose - how to choose in Landonline

The Mark Purpose for boundary marks represents the three categories of boundary definition:

  • Defined by survey
  • Defined by adoption
  • Accepted.

This is because boundary marks can only obtain a best possible order of 7th, where non-boundary marks can be 6th order or better. A boundary mark incorrectly set to non-boundary will result in an incorrect order.

Choosing Mark Purpose

  1. Set the purpose for all adopted marks other than boundary marks as ‘non-boundary’, as Landonline will not accept adopted witness or PRM marks.
     
  2. A boundary point with a mark purpose of ‘Defined by survey’ may have a Mark State of ‘New’, ’Old’ or ‘Adopted’.  Boundary points ‘Defined by adoption’ or ‘Accepted’ may only have a MarkState of ‘Adopted’.

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Linking multiple parcels

When linking a large number of parcels, Landonline redraws all layers turned on each time you link.

Follow these steps to speed up the redraw and reduce the parcel linking time:

  1. Turn off all layers except Survey Capture.
    All layers being turned off in Survey Capture.
  2. Turn off all layers except CSC Primary / Secondary Parcels.
    Selection of current layers in Survey Capture. Starting parcel linking in Survey Capture.
  3. To make this process even easier select Window | Tile Horizontal to view both the spatial display and the Parcel List screen.
    Completing parcel linking in Survey Capture.

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‘Parcels without survey information’ type CSDs

Before deciding on the dataset type, you need to determine whether the Rules for Cadastral Survey 2010 require the diagram of survey to show:

  • old marks found
  • new marks placed
  • witness marks
  • permanent reference marks.

If any of these marks are required, the dataset type must be ‘Survey’.

If these marks are not required, you candecide whether it is appropriate to use the ‘Parcels without survey information’ dataset type.

How do I determine which dataset type?

The critical factor determining the type of dataset to use is if the CSD contains any non-boundary marks or vectors to non-boundary marks.

This criterion is defined in the Cadastral Survey (Fees) Regulations 2003, on the basis that validation requirements are reduced for CSDs without ‘Survey Information’. These regulations define survey information as "non-boundary marks and related vectors". Therefore, a ‘Parcels without survey information’ CSD is a CSD without non-boundary marks and related vectors.

If a CSD is presented as a ‘Parcels without survey information’ type dataset there must be no non-boundary marks, or vectors to them, captured.

If you decide to capture non-boundary marks and related vectors (e.g. to support definition), the type of CSD must be ‘Survey’. This ensures that the non-boundary marks and vectors are correctly tested in Landonline.  

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Survey sheets on a ‘Parcels without survey information’ type CSD

A ‘Parcels without survey information’ CSD can include non-boundary vectors captured between two boundary points. These vectors are often required to ascertain and verify the relationship between a new non-primary parcel and its underlying primary parcel.Their inclusion ensures compliance with the two-vector rule in relation to end points of adopted water/irregular boundaries and the Landonline requirement of linking to a minimum of two existing marks.

A non-boundary line in Landonline is defined as a line that is not forming a boundary in the CSD.  Note that balance primary parcel boundary distances for easements coincident with part of a primary parcel boundary need to be captured as non-boundary lines.You can include these lines on a ‘Parcels without survey information’ CSD providing the lines are between boundary points.

By default, the capture of non-boundary vectors will create a System Generated Traverse Diagram (SGTD) and Survey Sheet.

You can choose whether to use the Survey Sheet created or alternatively, remove the SGTD from the Survey Sheet, which will then create only Title sheets.  The non-boundary vectors can then be added in user added text.

To remove the SGTD:

  1. Open layout sheets.
  2. Select ‘Survey Sheet’ button.
  3. Highlight the diagram laid out on the Survey Sheet.
  4. Click on the left arrow to remove the diagram.
    Image showing removal of System Generated Traverse Diagram.
    This will leave the Survey Sheet blank and it will not be generated.
  5. Select 'Complete' button to generate new images.

When plan compilation images are generated there will be no survey sheet attached.

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Capturing Reinstated Marks

This process defines what a reinstated mark is and how to capture it in Landonline. A reinstated mark is a new mark placed in the ground in the position of a previous mark that has not been found.

How do I capture a reinstated boundary or non boundary mark?

Follow these steps:

  1. Record the mark as a new mark with a new name because it now replaces an existing mark.
  2. Enter the fields in Mark Details:
  • Mark Name: IT 4 DP 4*****
  • MarkState: New
  • Mark Purpose: (As appropriate)
  • Description: (old mark name) reinstated

NOTE: Do not use the ‘Renewed’ functionality for reinstated marks. Link the new mark to the appropriate Landonline mark, if one exists.

Record conflicts in a Pre-validation Report

Reinstated marks linked to existing Landonline marks may cause a mark name / type conflict item. This must be reported on in the pre-validation section of the Survey Report.

You need to comment on the mark reinstatement in the Survey Report.

Adding a description in Plan Generation:

Though not required by the rules, you can add the description ’(old mark name) reinstated’ to the Diagram of Survey (Survey sheet) as ‘user added text’.

Please see the Interpretation Guide – Sec 65 Reinstated mark for more information.

Want to know more about capturing marks?

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Capturing Disturbed Marks

Use this process to record details of a disturbed mark that has previously been recorded in Landonline as reliable. This mark physically exists but is not in its original position as defined by previous surveys.

How do I capture a disturbed non boundary mark?

Follow these steps:

  1. Enter the fields in Mark Details:
  • Mark Name: IT 4 DP 4***** (This plan number being the new plan number)
  • Mark State: New
  • Mark Purpose: Non-boundary/Witness/PRM
  • Mark Description: IT III SO 12345 found disturbed

    Only use the Disturbed functionality (steps 2-7) if the original mark exists in Landonline and has mark details recorded (e.g. IT I DP 12345). If these two rules do not apply, capture the mark the conventional way using ‘Original’ functionality.
  1. Select Disturbed in the Mark Reliability Details area of the screen
  2. Enter the date the mark was found disturbed, if the default date is incorrect.
  3. Select New Search to search Landonline for the original mark.
  4. Alternatively, select the existing mark in the Landonline Spatial window and note the node id. Enter the node id into the Search screen.
  5. Enter the mark name of the new mark in the Annotation field
  6. Add the note ‘(old mark name disturbed)’ to the mark shown on the Layout Plan Sheets as ‘user added text’.

Original Position of the Mark

You can choose whether or not to capture this position.

Follow these steps to capture:

  1. Enter the fields in Mark Details:
  • Mark Name: IT III SO 12345
  • Mark State: Adopted
  • Mark Purpose: Non-boundary
  1. Link this mark to the existing mark in Landonline using the conventional linking method.

How do I capture a disturbed boundary mark?

  1. Enter the fields in Mark Details:
  • Mark Name: Peg * DP 4***** (using the old mark type with a new number)
  • Mark State: New
  • Mark Purpose: Non-boundary
  • Mark Description: Peg 3 DP 55010 Disturbed

    Only use the Disturbed functionality (steps 2 - 7) if the original mark exists in Landonline and has mark details recorded (e.g. Peg 3 DP 55010). If these two rules do not apply, capture the mark the conventional way using ‘Original’ functionality (step 7 below)
  1. Select Disturbed in the Mark Reliability Details area of the screen.
  2. Enter the date the mark was found disturbed if the default date is incorrect.
  3. Select New Search... to search Landonline for the original mark.
  4. Alternatively, select the existing mark in the Landonline spatial window and note the node id. Enter the node id into the Search screen.
  5. Enter the mark name of the new mark in the Annotationfield
  6. Add the note ‘(old mark name Disturbed)’ to the mark shown on the Layout Plan Sheets as ’user added text’.

Original Position of the Mark
You also need to capture the original mark. Follow these steps:

  1. Enter the fields in Mark Details:
  • Mark Name: Peg 3 DP 55010
  • Mark State: Adopted
  • Mark Purpose: Defined by Survey / Defined by Adoption

2.      Link this mark to the existing mark in Landonline using the conventional linking method.

Please see these guides for more information:

Want to know more about capturing marks?

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Capturing Renewed Marks

This process records a mark that has been placed in the same position as an old mark that has been physically located. Use this process where you renew a mark that is previously recorded in Landonline.

How do I capture a renewed non-boundary mark?

Follow these steps:

  1. Enter the fields in Mark Details:
  • Mark Name: IT 4 DP 4*****.
  • Mark State: Old.
  • Mark Purpose: Non-boundary, PRM, Witness, etc.
  • Description: Renews IT SO 12345.

    Note: Even though this is a new mark in the ground, set the Mark State to ‘Old’.
  1. Add the note ‘(old mark name renewed)’ to the Layout Plan Sheets as ‘user added text’.

    Only use the ‘Renewed’ functionality (steps 3-7) if the original mark exists in Landonline and has mark details recorded (e.g. IT II DP 12345). If these two rules do not apply,capture the mark the conventional way using ‘Original’ functionality.
     
  2. Select ‘Renewed’ in the Mark Reliability Details area of the screen.
  3. Enter the date the mark was replaced, if the default date is incorrect.
  4. Select New Search to search Landonline for the original mark.
  5. Alternatively, select the existing mark in the Landonline Spatial window and note the node id.
  6. Enter the mark name of the new renewed mark in the Annotation field.

How do I capture a renewed boundary mark?

Follow these steps:

  1. Enter the fields in Mark Details:
  • Mark Name: Peg DP 12345 (original name) or Peg DP 4*****(new name)
  • Mark State: Old
  • Mark Purpose: Defined by Survey
  • Description: Renewed (if original name used) or Peg DP 12345 renewed (if new name used)

    Note: Even though this is a new mark in the ground, the mark state should be set to ‘Old’.
  1. Add the note ‘Renewed’ to the Layout Plan Sheets as ‘user added text’ if the mark still has the original name.
  2. Add the note ’Peg DP 12345 renewed’ to the Layout Plan Sheets as ‘user added text’ if the mark is given a new name.

    Only use the ‘Renewed’ functionality (steps 4-7) if the original mark exists in Landonline and has mark details recorded (e.g. PEG I DP 12345). If these two rules do not apply, capture the mark the conventional way using ‘Original’ functionality.
     
  3. Select ‘Renewed’ in the Mark Reliability Details area of the screen.
  4. Enter the date the mark was replaced, if the default date is incorrect.
  5. Select New Search to search Landonline for the original mark.
  6. Alternatively, select the existing mark in the Landonline Spatial window and note the node id.

Please see Interpretation Guide Sec 106 - Sec 106 Information and Symbology for more information.

Want more help capturing marks?

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Capturing Unproven Marks

Use this process to record an old mark that has been affected by ground movement, but has not been determined as disturbed or undisturbed, and is not being used to define a boundary (See rule 18.3 of the Rules for Cadastral Survey 2010).

You must not include unproven marks in CSDs where survey marks and parcel boundaries have not been affected by ground movement.

Treat old marks that have been previously captured as unproven and are to be used as evidence for re-establishing a boundary as either reliable or disturbed.

Advice for different capture scenarios

Check these scenarios for advice on capturing marks:

1. New Unproven Boundary, Non-boundary or Geodetic Mark

If you locate an old survey mark that has been affected by ground movement, is not determined as disturbed or undisturbed, and is not being used to re-establish a boundary, capture it as an unproven mark.

Do not capture adoptions indicating that the unproven mark is not in its original position.

Enter the fields in Mark Details:

  • Mark Name: Existing mark name (Mark Type Abbrev, Mark No, Mark Plan Ref)
  • Mark Plan Ref: add the suffix ‘(UNPROVEN)’ after CSD number
  • Mark State: Old
  • Mark Purpose: Non-boundary, PRM, Witness, etc for non-boundary mark; or ‘defined by survey’ for boundary mark

    Do not link the unproven mark to an existing mark node.

2. Unproven Geodetic marks

If you find an old geodetic mark that was labelled ‘Unproven’ on a prior CSD, check in Landonline or the Geodetic Database to see if it has been previously assessed to be reliable or disturbed and given a new name (see Disturbed Geodetic Control Marks).
 
If the mark’s reliability has been previously assessed, link the mark to the correct existing node in Landonline, based on the date of the observations to the mark. A new unproven mark must not be captured for a geodetic control mark (6th order or better) that has previously been assessed as reliable or disturbed, unless it has been affected by further ground movement.
 
If the mark’s reliability has not been previously assessed, and you have determined it to be disturbed, capture it as a disturbed mark. If you have determined it to be reliable, submit a request to the National Geodetic Office for the mark name to be amended:
 
1. Search for the geodetic mark in the Geodetic Database
2. Select User feedback/unproven status under the header 'Detailed Information'
3. Select Submit feedback on this mark
4. Complete the feedback fields and select Submit feedback
 

3. Unproven mark found and proven to be disturbed

If you find an old survey mark that was labelled ‘Unproven’ on a prior CSD, and prove this to be disturbed, capture it as a disturbed mark.

Do not label it as ‘Unproven’. See Capturing Disturbed Marks.

4. Finding unproven marks that prove to be reliable

If you find an old survey mark that was labelled ‘Unproven’ on a prior CSD, and it proves reliable on a subsequent survey:

  1. Capture the mark with its original mark name.
  2. Remove the suffix ‘Unproven’ from the Mark Plan Reference.

Linking the nodes

If only one node exists in Landonline, you must link to it. If both the unproven and original nodes exist in Landonline, link to the original node and report this in section 17 Survey System Maintenance of the Survey Report Template Guide requesting that the nodes be merged.

5. Finding unproven marks that are to be retained

If you find an old survey mark that was labelled ‘Unproven’ on a prior CSD and it is to remain unproven, link it to its existing unproven node in Landonline.

Do not capture adoptions indicating that the unproven mark is not in its original position.

6. Adopting unproven survey marks

If it is necessary to adopt an unproven survey mark as well as adopting the original position of the mark:

  1. Capture both marks.
  2. Retain their respective names with reference in the Mark Description field to ‘As adopted from …’ / ‘As found on …’.

    Until a mark is found and proved to be disturbed, it cannot be treated or labelled as a disturbed mark.
  3. Link the original adopted position to its existing original mark node, if available in Landonline.
  4. Link the adopted unproven mark to its existing unproven mark node.

    If the unproven mark has already been linked to the original adopted node, link to this node and report this in section 17 Survey System Maintenance of the Survey Report Template Guide

7. Removing the 'Unproven' status

When an old unproven mark is deemed reliable or disturbed, you need to remove the unproven status and treat the mark according to its new determination.

When an unproven mark is subsequently proven to be reliable, it must remain proven unless further ground movement or disturbance occurs.

To be considered unproven, an old survey mark must have been affected by ground movement.

8. Mark Protection and 5th Order Geodetic Mark Surveys

A minimum of two reliable survey marks are required to be linked in Landonline for you to submit your survey.

Marks that have previously been assessed to be reliable or disturbed must not be captured as unproven on mark protection surveys unless further ground movement has occurred.

Want to know more about capturing marks?

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Capture of Non Primary Parcels (Easements)

You may experience issues where a new non-primary parcel overlaps an existing non-primary parcel in the same Landonline layer.  Use the following advice to reduce the likelihood of these issues.

(You can find definitions of Topology Classes in Landonline’s Help section. See ‘Parcel Topology Classes’.)

NOTE: Where we use the term ‘Existing’ we mean spatially defined ‘live parcels’ or ‘approved parcels’ in Landonline.

How do I identify existing non primary parcels in Landonline?

  1. Turn on Approved and Live parcel layers - see the screen shot below.
  2. Select the Apply button to ensure these layers are activated in the Spatial Window.

Diagram - capture of non-primary parcels

How to capture non-primary parcels (Easements):

A. New easement parcel (over a parcel under survey) on an LT Subdivision 

ActionRequired

Spatial Capture
- New observations
- Adopt existing observations
Capture 'Parcel Details' (Screen CSC_S07b)
Extinguish exisiting Non-Primary parcel
Create balance parcel
Reference primary parcel

Yes
Yes
-
Yes
-
-
 

See Capturing of strata parcels for more information on capturing non-primary strata parcels.

B. New appurtenant easements (ie, new easements that are over primary parcels other than the land under survey)

Action

Required
Spatial capture
- New observations
- Adopt existing observations
Capture ‘Parcel Details’ (Screen CSC_S07b)
Extinguish existing Non-Primary parcel
Create balance parcel
Reference primary parcel

Yes
Yes
-
Yes
Yes*
-
Yes

*You need to extinguish existing appurtenant easements where the new easements:

  • are captured over existing easement parcels in the same topology class.
  • cross over existing easements in the same topology class. Capture the intersections and give new parcel appellations for each portion of parcel created for the new and existing easements.

You do not need to extinguish new appurtenant easements that are captured over existing easement parcels provided they are captured in two different topology classes, ie, one is ‘Secondary’ the other ‘Tertiary’.

C. Existing subject easements to be retained that are already spatially captured in Landonline

ActionRequired
Spatial capture
- New observations
- Adopt existing observations
Capture ‘Parcel Details’ (Screen CSC_S07b)
Extinguish existing Non-Primary parcel
Create balance parcel
Reference primary parcel
 

Yes
-
Yes
Yes
Yes
-
-

  1. Capture existing easements that you want to retain into the dataset.
  2. Enter appellations based on the new plan.
  3. Capture any intersections between new and existing easements as separate parcels if the parcels are in the same topology layer. This is a Landonline topology rule, not a requirement of the Rules for Cadastral Survey 2010. See Interpretation Guide - Intersection of parcels – Section 20 – Overlapping easement intersections.

When creating intersections between new and existing easements, you need to capture balance parcels for the remaining portions of existing easements. 

D.  Existing subject easements to be retained that are not spatially defined on a CSD

You do not need to capture existing easements that are to remain with the land and that have not previously been spatially defined on an approved CSD.  (See Interpretation Guide – Existing easements that are not defined spatially – page 90.)

However,  you must annotate them in a Schedule of Existing Easements. Use the appellation for the underlying parcel as the easement parcel identifier,  ie, if the easement is known to be over Lot 1 DP 123, the easement parcel identifier will be ‘Lot 1 DP 123’.

E. Easements on Unit datasets

  1. Show subject easements existing against the underlying primary parcel (ie, the fee simple estate) on the plan graphic and in a schedule.
  2. Include existing appurtenant easements in the Schedule / Memorandum. If spatial parcels exist in Landonline for existing appurtenant easements, reference these in the Parcel List screen.
  3. Capture new subject or appurtenant easements over the base land or other land into Landonline and show on the diagram of parcels.
  4. Reference Underlying primary parcels for new appurtenant easements in the Parcel List.

F. Existing centreline easements

ActionRequired
Spatial capture
- New observations
- Adopt existing observations
Capture ‘Parcel Details’ (Screen CSC_S07b)
Extinguish existing Centreline parcel
Create balance parcel
Reference primary parcel

Yes
Yes and or
Yes
Yes
Yes
-
Yes

  • If the centreline easement lies entirely inside one primary parcel and has no known width, capture it as a centreline parcel (not a polygon). 
  • If the centreline easement is split by a new primary parcel,  capture it as two polygon parcels where the width is known.  If vectors exist in Landonline, you can adopt them. 
See the the Interpretation Guide - Representation of parcels – Section 19 – Existing easements represented by centrelines with / without a known width.

Intersecting centreline easements 

Centreline easements can cross over each other, provided they are captured in two separate Topology classes (ie, one Secondary Centreline the other Tertiary Centreline). 
If they are both the same topology class, you need to capture the intersections  but you can link the portions as one centreline parcel (see following point below).
You can link multiple centreline segments as one centreline parcel where they are all contained in one primary parcel. 
Add underlying centreline easement parcels to the Parcel List as ‘extinguished’.
For instructions on capturing easement intersections see Interpretation Guide – Section 20 – Intersection of Parcels. 
 

G. Easements that end at water boundaries

See the Tip and Hint – Non-primary Parcel Datasets – Splitting Irregular Boundaries.

H. Existing easements to be surrendered

Where you need to surrender an existing easement, you must extinguish the existing easement that has been spatially captured: 

Full surrender when parcels are in Landonline

ActionRequired
Spatial capture
- New observations
- Adopt existing observations
Capture ‘Parcel Details’ (Screen CSC_S07b)
Extinguish existing Non-Primary parcel
Create balance parcel
Reference primary parcel

-
-
-
-
Yes
-
Yes

Note this in your Survey Report.

 

Partial surrender when parcels are in Landonline but not over a new primary parcel being created.

This includes surrendering easements over an appurtenant parcel or on an ‘easement-only’ dataset.

ActionRequired
Spatial capture
- New observations
- Adopt existing observations
Capture ‘Parcel Details’ (Screen CSC_S07b)
Extinguish existing Non-Primary parcel
Create balance parcel
Reference primary parcel

Yes
Yes
Yes
Yes
Yes
Yes
Yes

Partial surrender when parcels are in Landonline and over a new primary parcel being created

Capture both the portion to be surrendered and the portion to be retained.

ActionRequired
Spatial capture
- New observations
- Adopt existing observations
Capture ‘Parcel Details’ (Screen CSC_S07b)
Extinguish existing Non-Primary parcel
Create balance parcel
Reference primary parcel

Yes
Yes
Yes
Yes
Yes
 

    See the Interpretation Guide Section 142 – Recording balance non-primary parcels.

    Note this in your Survey Report.

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    Dataset Description Field

    The Standard for lodgement of cadastral survey datasets (section 4.6 [a]) requires you to include in your dataset description:

    (i) parcel appellations for all new primary parcels,

    (ii) the survey purpose for land transfer CSDs and

    (iii)t he legal description of the land under survey for land transfer CSDs.

    How do I enter the dataset description?

    Enter the data description in the CSL_S02 - Manage Survey Transaction and the CSC_S02 - Survey Header screens, as the Survey Description/Description, respectively.

    Type your entry in the Survey Description field as one continuous line.
    Do not use the 'Enter' key when completing this task as it will truncate the full Survey Description into two areas and the Survey Description will appear incomplete:

    1. The Structured Text View of the CSD Plan/Title Plan.
    2. The images of the CSD Plan/Title Plan.

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    Landonline Pre-validation

    Find out about the accuracy-related business rule tests that are run as part of the Cadastral Survey Dataset (CSD) pre-validation process.

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    Landonline Pre-validation Report Explanation

    Read the summarised explanation of the items in the pre-validation report to assist interpretation Revised to support the Rules for Cadastral Survey 2010.

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    Irregular Boundaries - splitting new and existing lines

    This is called the Merge Irregular Boundary process and it is primarily used where datasets are defining areas of accretion and erosion.

    The Merge Irregular Boundary process allows youto create intersections between the new digitised irregular boundary and the existing irregular boundary in Landonline so that areas of accretion and erosion can be captured and displayed correctly on the plans

    How do I merge irregular boundaries?

    1. Display the Spatial Display.
    2. Make the Captured Parcel Body Linesl ayer active to enable you to select the boundaries to merge.
    3. Click  (Select Individual) and select the new irregular boundary line segment.
    4. Hold Ctrl, and select the existing irregular boundary line segment.
    5. To merge the lines, select Capture | Irregular Boundaries | Merge Irregular Boundary.
      Landonline creates unmarked marks where the two boundaries cross. 

      These are system added marks and show as ‘Unmarked’ in the Mark List screen. Pseudo vectors are calculated from these marks to the nearest surveyed or Landonline mark. 
      The pseudo vectors that are created can be excluded from the layout plan sheets. In the Vector Capture screen click the ‘Exc’ field for the pseudo observations.
       
    6. Repeat Steps 3 to 5 for each line segment to be merged.
    7. To delete the redundant lines, select each line, right click and select Delete(or alternatively from the menu select Capture | Irregular Boundaries | Delete Irregular Boundary).
    8. Once irregular boundaries have been merged, the layer defaults to its previous layers.
    9. To change the topology layers, select the irregular boundary and select Edit from the right mouse button menu.