A B C D E F G H I J K L M N O P Q R S T U V W X Y Z
Use F1 help in Landonline
Landonline has an inbuilt Help option that should be your first port of call whenever you need detailed information about how to use Landonline.
To display Help, you can either:
- Press F1 to display Help for the current screen.
- Click ? (Help) in Landonline Workspace.
- Select Help | Landonline Help Topics.
Help displays on top of all other screens.
User added text - Guideline only
Generally customers should not use the 'user added text' option, but leave it up to Landonline, unless it does not show as part of the CSD elsewhere (eg road legalities).
To assist customers, this is a list of some of the situations when user added text could be considered for showing on the DSP/DTP:
- Show vesting details including the TA name (unless shown elsewhere in the dataset)
- Show road / railway name if not shown (if abutting the parcels and the centreline has not come through)
- Show road width and legality details
- Show river / stream name (if abutting the parcels)
- Show natural / irregular boundary description if needed
- Show CTs for abutting or underlying parcels (where it involves more than one CT) if likely to be a requisition item (adjoining CsT needed for Legalisation plans, and Limited as to Title surveys)
- If the diagram labels do not show correctly, then add (e.g. 'Diagram AAA')
- Show balance title distances for easement plans or over adjoining land if needed (must be shown at least once in the DSP/DTP)
- Show labels of "Erosion" or "Accretion" for such parcels
- Label "obs one way lines"
- To show total distances where needed
- If abutting Parcel appellations or Road/Railway names do not appear in the System Generated Diagrams they may be added as User Added Text.
- For GPS e-surveys, label Base Stations using User Added Text, not as part of the mark name.
Various other types of plans may require user added text, such as heights for strata plans (should be shown on the plan graphic), or Conservation Act notation for some Crown Subdivisions (SO plans).
Most panel notes in e-survey plans are now a supporting document (eg schedules), or noted on the survey report.
User added text is discouraged, as it also creates an opportunity for an error that does not get reported on.
In some instances surveyors may want to add user added text for their benefit, or their customers' benefit.
Note: do NOT add symbols as user added text. This includes symbols copied from the Windows Character Map. If you do, Plan Generation will insist that illegal characters are removed. For more information, see Impact of Illegal Characters in LandXML files.
Illegal Characters
LandXML will accept alphanumeric characters and certain symbols, but there are other symbols that LandXML will not accept. These are termed Illegal characters, and include:
- ° deg
- ↑ arrow
- superscript
- subscript
The most common errors are the usage of the degree symbol ° and the metre squared symbol m2.
Users should not use the 'Alt' quick keys to create any of the above four symbols when either creating their plans in 3rd party software or when in plan generation, layout sheets. If illegal characters are used, an error message will display. For more information, go to the Illegal Characters page.
Landonline will display an error message prompting the user to remove invalid characters. Layout sheets will not be saved until this is completed.
Improving speed / performance
There are many things you can do that could improve the speed and performance of Landonline. These range from upgrading your computer or internet connection to turning off other applications. More specifically, you could:
- Upgrade from a dialup internet connection (if that's what you're using) to broadband
- Ensure you have no unnecessary application running at the same time
- Turn off un-needed layers, and
- Turn off auto-refresh.
- Manually exclude GPS and traverse only observations at capture.
- Use the Maintain Diagram layers process to split existing parcels into two layers in Plan Generation Define Diagrams.
- Leave the 'Auto refresh' default set at 'off' in the Spatial Capture Window.
- Close the Spatial Window when not required.
Blue Nodes
- If unsure whether to select an optional blue node, turn on the Vectors/cadastral vectors layer in the LOL-Searches Spatial Window to check for any existing cadastral vectors to the mark.
- If the vectors are added to the tree the source can be checked.
- If there is an existing cadastral vector to a mark that is shown as an optional blue node, it must be selected.
- Note: the absence of a vectors does not necessarily mean that a node need not be selected. Historic surveys should be checked to ensure the node does not represent an extinguished parcel boundary intersection.
CT references
- Link new title references that have been allocated to parcels.
- Annotate underlying CT references ("Ltd" notation) where necessary on the plan face.
- Annotate CT references for adjoining parcels for Accretion plans, Application plans, Legalisation plans and surveys that affect Limited as to Parcels Certificates of Title.
Distances
- Addition of a total boundary distance to a title plan is not a mandatory requirement but may be added as user added text if clarification is needed.
- If the total traverse distance is measured – this should be captured. If the total traverse distances is calculated or deduced, it may be added as user added text if required for clarification.
- Show balance title distances to the adjoining Primary Boundary mark where easements exist.
- Do not show measured observations to adopted marks. If old marks are found at either end of a traverse and there is to be an adopted mark on the line, the total measured bearing and distance should be captured, as well as the partial adopted dimensions.
Linking
- Link captured marks to marks existing in Landonline.
- Link new title references to the new parcels created.
Labelling
- Landonline will automatically locate the centre of each parcel and place the Appellation Label. If the appellation does not appear central, go to the Parcel List screen, select the parcel that you want to move the label of, select Move Label button in the Parcel List screen then place the mouse on the spot in the spatial window where you would prefer the label to be located.
- NB: Parcel label and survey plan reference cannot be moved by LINZ staff after a survey has been Submitted. Care should be taken to ensure that labels are positioned in a good central position in relation to the parcel /survey and be legible in the spatial view.
- Label traverse marks with the correct mark name and/or number.
- If the diagram labels do not show correctly, then add one. (e.g. 'Diagram AAA') (can occur when diagrams have not been nested correctly inside main diagrams).
- Apply user added text to parcels of "Erosion" or "Accretion".
- Label river boundaries with a description, and a source of adoption.
Marks: see Chapter 6.2.7.7 onwards of the e-survey guidelines
- Link captured marks to marks existing in Landonline.
- For all new marks; label the plan number as DP, not LT.
- LT cannot be used in the Plan Ref in the Mark Details screen – Always use DP. The Mark Details screen does not get updated – LT can be used in the Survey Header for referenced plans and in the Traverse/Observation screen for adopted observations. (these fields are updated automatically when the plan deposits).
- If an adopted mark has an existing unique identifier, this should be held on the new survey. A new unique identifier will create conflict in the Validation Report. e.g. Peg 1 DP 12345 should be captured as Peg 1 DP 12345, or better still, adopted Spatially in order to retain the unique identifier.
- Use standard abbreviations in the mark type field e.g. an unmarked easement intersection should be captured as Mark Type Abbrev "UNMK", and a Mark Type "UNMK" 'Unmarked' in full is also accepted. – If you type in either one of these into the Mark Type abbrev field the field for Mark Type will default to 'Unmarked'.
- Complete the Mark Type Abbreviation field as well as the Mark Type field.
- Label traverse marks with the correct mark name or number.
- Use the 'Disturbed' and 'Replaced' function where necessary. Chapter 6.2.7.7 onwards of the e-survey guidelines.
- Anything added to the Mark Descriptions or Annotations field does not need to be added as user added text to the plan face, as they will show in the mark/obs report for the Digital Survey Plan.
- Adopted marks should have a 'Condition' of Reliably Placed/Found. It is the plan that you adopt the mark from that reliably placed/found that mark.
- Marks with the 'Condition' of 'Not Found' means that the surveyor went out into the field to look for that mark but could not find it.
Parcels
- Capture parcels that are subject to an Amalgamation with an Action of 'Affected' Link the appropriate new CT to these parcels.
- Create balance parcels for Legalisation e-surveys.
- Ensure that areas recorded in survey header are the same as those areas captured. Differences of 1 square meter can occur when using LandXML to import files from 3rd party software.
Plan Generation and layout
- You must re-generate the plans after any amendments have been made. e.g. after any audits are made to marks or obs or parcel linking and when a plan has been requisitioned.
- Keep the number of Plan Generation sheets to a minimum.
- Don't create any more User Defined Diagrams than are necessary.
- Don't add user added text to create bearings/distances or areas on the layout sheets – if you do this then you are more than likely using the wrong diagrams to display the captured layers. (You also run the risk of adding incorrect information).
- Check Diagrams for clarity and remove any data overlaps before submitting.
- Occupation information should be added as Supporting Document Type Occupation Diagrams.
- Label river boundaries with a description, and a source of adoption.
- Retain an overall "index" Diagram for large surveys.
- Compiled or Computed plans do not require a Survey Sheet to be generated. Remove any survey data from the Survey layout sheet before selecting 'Complete' to generate your plans. The survey data will appear in ther Marks & Observation report in the DSP.
- Use the Maintain Diagram layers process to split existing parcels into two layers in Plan Generation Define Diagrams.
Pre-Validation report
- Address pre-validation report issues - when you are confident you are correct, provide an explanation to address the remaining validation report warnings and failures in your survey report.
- Report any mark name conflicts in the report that are incorrect in Landonline and should be amended.
- For information on pre-validating e-surveys, go to Pre-validation in the e-survey Getting Started section.
- Also see Landonline pre-validation for an explanation, report and more in-depth information.
Supporting documents
- Ensure that all supporting documents are attached and remain legible after scanning.
Survey Report Template
- Ensure you adequately cover each section in the report. The more information provided the less of clarification being sought by requisition.
- When you are confident you are correct, provide an explanation to address the remaining validation report warnings and failures in your survey report.
For more information about the Survey Report Template, see Survey report template process.
Survey Header
- Capture relevant Bearing corrections against all relevant reference plans. Ensure that the correct sign is shown. (show minus (-) symbol in front of bearing corrections, no need to show plus (+) symbol).
- Bearing Corrections must be recorded in the Survey Header prior to capturing the observations. If the bearing correction for one survey varies, variations should be captured against the relevant observations in the traverse boundary capture screen.
Exception Requests
Exception Requests are primarily for potentially fatal errors that will stop an e-survey being submitted.
When to lodge an Exception Request:
- If underlying Landonline boundaries are incorrect e.g. You have linked to the wrong nodes.
- If underlying boundaries are missing e.g. Diagram on Transfer not recorded.
- If underlying marks are missing on the extremities of the survey, new marks cannot be linked and are consequently left "hanging".
- If the survey cannot be submitted due to topology errors in Landonline. (not the newly captured survey).
- In extreme circumstances only - where the underlying boundaries are so far out it is impractical to place-hold all new positions.
Exception Requests should not be logged:
- To acquire advice on simple capture errors.
- When Landonline has extra nodes along a roadside that have been created by DCDB. These will be optional blue nodes that should not be selected and will be dealt with on deposit of the plan.
- Until all the fatal errors reported in the Prevalidation Report have been addressed.
For more information about the Exception Process, see Landwrap July 2007.
Right Mouse Button features
Users are alerted to the useful piece of Windows functionality provided by the right mouse click feature in Survey Capture CSC_S10 – Spatial Display.
- Select the layer you wish to query or carry out an action on.
- Right Mouse Click within the spatial display to reveal a dropdown list of capture tools available at the click of the mouse:
Delete/Withdraw Dataset
Delete Dataset
Prior to submission of a survey transaction into Landonline, e-survey users are alerted to the purpose and functionality of the 
key in the CSL_S02 – Manage Survey Transaction screen.
The purpose of this key is to DELETE all the captured data recorded against the current survey transaction.
When the key is selected a message offers the user one last chance to reverse a decision to Delete.
If 
is selected, all of the data recorded against the current survey transaction is irretrievably lost. It cannot be retrieved. In the Search Tree, the Deleted survey will appear with a Status of Withdrawn.
The key key can be used for deleting a dataset, PRIOR to Submission into Landonline.
See also e-survey User Guide - Delete an e-survey
Withdraw Dataset
Once a survey transaction has been submitted the survey transaction can still be opened from Workspace in View Only mode.
e-survey users are alerted to the purpose and functionality of the 
key in the CSL_S02 – Manage Survey Transaction screen.
The purpose of this key is to send an automatic request to LINZ to WITHDRAW all data recorded against the current survey transaction.
When the key is selected a message offers the user one last chance to reverse a decision to Withdraw.
If is selected, another message appears informing the user that an automatic Request has been created and sent into LINZ to the Approving Officer who will carry out the WITHDRAW of the dataset.
Users select 'OK'
Once the Request has been actioned by LINZ, all the data recorded against the survey transaction will be withdrawn (deleted). It cannot be retrieved. In the Search Tree, the survey will appear with a Status of Withdrawn.
See also e-survey User Guide - Withdraw an e-survey
Blank Pages in the Plan Generation Layout Sheets
If blank pages are created in Plan Layout sheets and are not used, these cannot be manually deleted. When the complete button is selected all blank sheets are ignored by the system and the remaining sheets are renumbered accordingly.
Amalgamation Conditions
There is inconsistency in the requirements of Territorial Authorities for the presentation of Amalgamation Conditions relating to Survey.
The TA Certification is not a requirement for Approval as to Survey. Once a Digital survey has been Submitted to LINZ, further documents can be appended to the Digital Title or Digital Survey Plans without the survey being requisitioned. They will not appear as part of the DSP/DTP until the survey is approved. Once a survey has been approved, there are no opportunities remaining to requisition the survey. Any subsequent receipt of a TA Certification is added to the survey as Supporting Documents before Deposit.
It should be understood that with the introduction of a digitised land record, the customary Survey and Title Plan ceased to remain the complete survey dataset. TA Certifications are no longer required to be shown upon the face of the Digital Title Diagram or the Title Plan for the above reasons. They are now attached to the Survey as a 'TA Certification' Supporting Document. This is available from the extended branches of the survey in the Survey Search Tree.
e-survey Messages to Firm Principal for Audit Purposes
Some larger survey firms are carrying out their own Quality Control and Analysis of common requisition types and requisition rates appointed to users within their firm. Firms have asked how Landonline can be used to provide this data for each individual firm.
The information can be obtained by simply instructing all e-survey signing users within the firm to assign the appointed QA user as the Primary Contact. The Primary Contact will become the recipient of all Messages sent to the Signing Users.
From the Messages folder within Workspace, the Primary Contact will be able to extract all the information required for QA purposes.
Placeholders
The use of placeholders should not to be encouraged for parcels which form topology/geometry – especially in a non SDC area.
Often capture errors are present within surveys, but they have not been recognised as errors. Placeholders are placed to correct topology instead of amending the capture. Plan generation may not open because the parcel topology/geometry error will remain. Plan generation is based on the co-ordinates captured and will draw up where the co-ordinates are captured.
If a parcel geometry error message is received while attempting to open plan generation and placeholders were used in the survey, then the Placeholder action should be reviewed. (There are occasions when the message appears but Placeholders have not been used.)
Ensure that capture is correct. As a last resort, go through the exception process and request that the underlying data be amended.
As long as manual mark linking is followed by a manual refresh of the spatial window (refresh spatial window as you link marks), there should be no need for placeholders to be used. Do not wait to refresh the spatial window until after all marks are linked. Too much constraint may be being placed on the rest of the captured data.
TA field in the Survey Header
If a surveyor does not populate the TA field in the Survey Header immediately after creating the job there is a risk of not being able to populate that field when online TA certification is to proceed.
The following error messages will appear:
As a result of these error messages, Landonline will close down.
Examples of when this might occur:
- The TA has been notified manually by the surveyor that Certification is required before the Territorial Authority has been defined in the Survey Header.
- The Surveyor has failed to record the TA in the Survey Header prior to the TA drawing the job into their Workspace.
To avoid this situation, users are asked to populate the TA field in the Survey Header immediately they have initiated the survey. Completion of the Survey Header should be considered the first task to be completed once the survey is initiated. Whether the survey is to proceed need not be considered.
Treaty Settlements
Treaty Settlements: To clarify the correct Survey Purpose to be assigned to Cadastral Survey Datasets (CSDs) that support Treaty Settlement claims.
In recent years Office of Treaty Settlement ( OTS) has had CSDs prepared to:
- Illustrate (rather than define) land that is to be re-vested in Māori;
- Illustrate land for which an interest in land is to be granted by the Crown (e.g. the proposed grant of an occupation right such as a Nohoanga);
- Graphically describe administrative boundaries (e.g. RFR (Right of First Refusal) areas and areas subject to Deeds of Recognition);
- Define the land illustrated in (a), for the issue of freehold titles;
- Define the land in (b), for the registration of occupation rights.
With scenarios (d) and (e) above. The Surveyor General in 2003 indicated that he was "prepared to accept the use of SO Plans for defining any land that is to be used in Treaty settlement legislation" and that they were "to be treated as Legalisation plans". The parcels should only be recognised when the legislation causes the associated action to occur - usually when the legislation comes into effect. They are the same as legalisation plans in that the new parcels should not appear in the primary layer of Landonline until they have been given effect by the legislative action.
Plans are also produced for the purposes described in (a), (b) and (c) above. Such plans do not normally comply with the SG's Rules for Cadastral Survey - they are either preliminary illustrative plans, or they are plans of administrative boundaries for which no subsequent survey definition is required because there is no requirement to register the rights on titles.
Plans defining (as distinct from illustrating) customary fishing entitlements under the Ngai Tahu Claims Settlement Act fall within (e) above. The entitlements are similar to Nohoanga (campsite) entitlements, in that they are both entitlements to occupy sites for so many days per year. The survey purpose "Customary Entitlement" was created for this purpose.
The only treaty settlement legislation that provides for customary fishing entitlements is the Ngai Tahu Claims Settlement Act. Therefore, all of the plans with a survey purpose of "Customary Entitlement" should be for the Ngai Tahu settlement.
The Ngai Tahu Claims Settlement Act and at least two other statutes for settlements of North Island claims provide for Nohoanga (campsite) entitlements. Plans defining land for this purpose would presumably use the survey purpose "Nohoanga (Campsite)".
The difference between Nohoanga (campsite) entitlements and customary fishing entitlements (apart from the purpose of the occupation rights), is that the Crown may vest in Ngai Tahu the fee-simple of the land in a customary fishing entitlement.
In summary, there are four current Survey Purposes that are available to use for CSDs that support Treaty Settlement Claims. Their usage is detailed below.
Usage of specific Survey Purposes in the context of Treaty Settlement Plans:
Legalisation:
To Define the land illustrated on a Graphical Description CSD for the issue of freehold titles;
To Define the land on a Nohoanga or Customary Entitlement CSD for the registration of occupation rights.
Graphic Description:
- To Illustrate (rather than define) land that is to be re-vested in Māori;
- To Illustrate land for which an interest in land is to be granted by the Crown e.g. Proposed grant of an occupation right.
- To Graphically describe administrative boundaries (e.g. Right of First Refusal areas and areas subject to Deeds of Recognition).
Nohoanga (Campsite):
To Illustrate land for which an interest in land is to be granted by the Crown, specifically - Nohoanga (Campsite).
Customary Entitlement:
Crown Plans to Define (as distinct from illustrating) customary entitlements. The entitlements are similar to Nohoanga (campsite) entitlements, only in that they are both entitlements to occupy sites for so many days per year. The Crown may vest in Ngai Tahu the fee-simple of the land in a customary fishing entitlement.
It must be clearly specified in the supporting documentation with the CSD that the Survey Purpose of the CSD is Nohoanga or Customary entitlement before the Survey Purposes Nohoanga (Campsite) or Customary Entitlement are used.
Summary
If the CSD is for the definition of land for either the issue of freehold title or the registration of occupation rights, use Survey Purpose – Legalisation.
If the CSD is simply for the illustration of land that is:
- To be re-vested in Māori, or
- for which an interest in land is to be granted by the Crown, or
- a graphical description of administrative boundaries. Use the Survey Purpose - Graphical Description.
Note: - these plans may include survey information.
Donut Parcels and Missed Marks
Background: Donut parcels are parcels inside parcels that are not connected by boundaries of the same topology. They are two independent parcel rings. An example is an island in the middle of a lake. The island is the inner parcel ring with the lake being the outer parcel ring.
Surveys may indirectly incorporate donut parcels by virtue of exclusion. The subject parcels may border an existing parcel (or parcels) completely, which is not subject to the survey.
Pre-Validation: When a new parcel is linked for the first time in Landonline to pass the Y004 pre-validation rule (or a parcel re-linked in Landonline to pass the Y015 pre-validation rule), Landonline will check for any mandatory or optional missed marks around the underlying parcels being extinguished in the survey. Any of these missed marks that bound the extents of the new subdivision can be included.
If you include any mandatory or optional missed marks that fall on the boundary of a donut parcel an application error message will appear and parcel linking will fail.
Process: In order to respect the topology of a donut parcel, the inner ring parcels must be addressed in the new survey.
The inner ring parcels must be extinguished and re-created (using their existing appellation).
When linking of the parcels is performed on the new survey, the inner ring parcels MUST be linked before the outer ring parcel/s to keep the topology/geometry of the data up-to-date.
Likewise, if your survey is created over an inner ring parcel, then the outer ring must also be respected in your survey i.e. extinguished and recreated. When parcel linking is performed the inner ring parcel/s MUST be linked before the outer ring parcel/s to keep the topology/geometry of the data up-to-date.
Warning: Failure to deal with inner and outer ring parcels will cause topology problems in Landonline that will affect future surveys.
Irregular Boundaries and Missed Marks:
Irregular boundaries are often used to form topology for new parcels in a survey.
They can be digitised and imported into Landonline from 3rd party software, or they can be digitised manually in the spatial window at capture in Landonline.
When a new parcel with an irregular boundary is linked for the first time, Landonline will check for any mandatory or optional missed marks around the external boundaries of the parcels being extinguished. If the newly captured irregular boundary ignores any existing marks that define an existing irregular boundary in Landonline, then these will highlight as Blue Nodes when you link your parcel.
If missed marks along the existing irregular boundary are included into the new survey, they will cause problems within plan generation. The new irregular boundary will fail to appear in the layout sheets. When you go back into the spatial window at capture, the new irregular boundary will appear right-lined.
To keep this from happening, identify mandatory marks along the irregular line that are not being surveyed in the new subdivision, and adopt them into the survey. The new irregular boundary can then be digitised between each mandatory mark adopted and adjacent mark captured in the survey. Optional missed marks should be ignored if they are not surveyed marks. If they are a surveyed mark, then they too should first be adopted into the survey and then the irregular boundary digitised between each of these adopted optional marks and adjacent marks captured in the survey.
When the new parcels are linked, no mandatory marks will appear along the irregular boundary. However, some optional marks may. If these do they should not be accepted. (Landonline does not know where along the irregular line to place these marks).
Plan generation – layout sheets will now correctly show the irregular boundaries that have been digitised.
Dealing with large plans in e-survey
Here are a few tips when you have a large survey to complete in Landonline:
- If you have captured your data in 3rd party software and find after importing into Landonline that edits are required, it is best to make these edits in your 3rd party software, save the changes, and then re-import your XML file back into Landonline.
- Edits can be done either in Landonline after importing or in your 3rd party software. The benefit of editing in your 3rd party software is that your XML file will be up to date and it can be faster than trying to edit in Landonline.
- Get LINZ 0800 ONLINE (0800 665 463) involved early in the process if there are complications involved in your capture.
- If you find that the layout sheets are taking a considerable amount of time to open up, ask for assistance from the Customer Support team to log a call to have the speed of this process changed for the plan you are working on.
- Aim at keeping user defined diagrams to a minimum where possible, as the number of diagrams defined can have an impact on the time it takes to open layout sheets.
- If your plan is complex, run pre-validation by Batch rather than online. Also submit your plan by Batch rather than by submitting online. This means that you can then close this job down and carry on with another in the meantime.
- GPS and traverse only observations can be manually excluded at Capture to reduce clutter on Layout sheets.
- Landonline will automatically truncate Bearing only or Distance only observations in the System Generated Survey Traverse Diagram.
Scanning plan graphics
Are you having difficulty scanning plan graphics as part of your plan compilation?
The scanned image of the Plan Graphic (or any other supporting document that forms part of the DSP & DTP) must be scanned as "portrait" thus having the width x height dimensions and then Landonline fits to page.
If it is scanned as "landscape" it has height x width dimensions, so when Landonline fits to page, it reads the height as the width thus giving the look of an A5 Landscape.
Unit Plans – Existing Appurtenant Easements
For clarification on Unit developments, the Cadastral Survey Guidelines (CSG) e-survey Version 5.1 refers:
CSG Chapter 11 page 16
11.4.9. Existing Appurtenant Easements - (pdf 1MB)
"Existing appurtenant easements are not shown (the exception being a unit development)."
Note: The word 'shown' does not necessarily imply 'spatial definition'.
CSG Chapter 6 page 56
6.12.2.2.1 Parcel - (pdf 1.42MB)
"The dataset is to depict main and ancillary buildings (principal and accessory units) and common property (if applicable)."
6.12.2.2.2
"All areas on the land (including any existing easements) are to be labelled as one of the following etc..."
Note: Although implied and perhaps preferred by the industry, the inclusion of spatial definition of existing easements is not mandatory except where they are affected by new easements.
CSG Chapter 6 page 59
6.12.2.4.3 Existing Subject Easements - (pdf 1.42MB):
"...are to be included in the digital dataset unless..."
6.12.2.4.3.1
"It is preferred that existing easements are shown on the plan graphic in the normal manner."
Note: Spatial Definition of existing easements is preferred.
CSG Chapter 6 page 60
6.12.2.4.4 Existing Covenants, Restrictions and Appurtenant Easements - (pdf 1.42MB).
"All Existing Appurtenant Easements are to be included as structured digital data unless they are no longer required..."
Please note: These are guidelines, not Rules or Standards. The term 'Structured Digital Data' should not be confused with the term 'spatial definition'.
Capture parcels for Unit and Cross Lease Plans with a survey sheet
Some unit and cross lease developments include a survey sheet showing the redefinition of the existing parcel the development is over, or the definition of easements. The survey information for the redefinition or spatial definition of the easement is submitted as a digital component of your e-survey.
Please note: This statement should not be interpreted to include a requirement of spatial definition of Existing Appurtenant Easements.
The RGL has confirmed that Existing Appurtenant easements are not required to be shown spatially on Unit Plans.
The Unit Titles Act [Sec 7] requires existing subject and appurtenant easements "to be recorded (by diagram, words, or otherwise) on the unit plan".
For an appurtenant easement a schedule as illustrated in CSG 6.12.2.4.4 is considered to be sufficient to comply with Sec 7.2 Unit Titles Act 1972.
Survey Description Field
In the CSL_S02 - Manage Survey Transaction and the CSC_S02 - Survey Header screens, the Survey Description is entered and can also be edited.
The Survey Description field should be typed as one continuous line. The 'Enter' key should not be used when entering a Survey Description in either the CSL_S02 - Manage Survey Transaction screen or the CSC_S02 - Survey Header screen.
If the 'Enter' key is used, the full Survey Description is truncated in two areas (i.e. the Survey Description appears incomplete):
- The Structured Text View of the DSP/DTP
- The images of the DSP/DTP
To ensure that the Survey Description is entered correctly as one continuous line, do not use the 'Enter' key in either of the CSL_S02 or CSC_S02 screens.
Date Field
When entering the Survey Finish Date in the CSC_S02 - Survey Header screen, ensure that the correct date is entered and that the correct date format is used.
If your date format is not correct, close out of Landonline and follow these steps:
- On your Desktop select 'Start/Settings/Control Panel'
- Select 'Regional Options'
- Select the 'Date' tab
- Check that the 'Short Date Format' = d/MM/yyyy
- Check that the 'Long Date Format' = dddd, d MMMM yyyy
- Log back onto Landonline – date format will now be correct
Parcel Label - moving the Parcel Label in Plan Generation
(These are instructions. For an introduction, see Landwrap June 2007 article - New e-survey tips, hints and FAQs.)
Landonline users are reminded to be aware of the position of parcel labels after parcel linking is performed at Capture.
When there are leg-in sections/lots, the system automatically calculates a central coordinate of the parcel to link the Parcel Label to. For leg-in parcels the label is invariably placed down the skinny leg-in portion of the parcel.
Once you have linked your parcels it is recommended that the new parcel labels are turned on (visible in spatial window). If you see parcel labels like these, then ideally they should be moved before accessing plan generation.
Method:
- In the Parcel List screen highlight the parcel for which you wish to correct the label position.
- Select the Move Label button on the right hand side of the screen.
- Click on the Spatial Window to indicate the centre of the new label position.
Repeat for any other parcel where the label is not centrally located. Ensure the parcel label is within the parcel itself, avoid placing the label over other labels e.g. plan reference points.
If the parcel label is moved using Plan Layout sheet tools prior to using Move Label in the Parcel list and Spatial View at Capture, the Parcel label will assume the correction generated by both actions and display the Label outside of the correct parcel.
As a general rule
- Wherever possible complete spatial edits at Capture using the Capture tools.
- Any edits performed at Capture should be followed by regeneration of the Plan Layout sheets to confirm that Layout sheets have regenerated correctly.
- Avoid performing Spatial Edits in the Plan Layout sheet before completing the same edit in Plan Capture.
- Make the examination of the Plan Layout the final act before selecting Submit.
Layout Sheets error - "Unable to open document" (Workaround)
This error typically occurs when an e-survey user is restarting their job and attempting to open the Plan Layout Sheets and gets an error message "Unable to open document". This is an issue with Plan Generation not being able to write and read the xml files needed for the Layout sheets.
Suggested workaround is to either:
- Define a "dummy" diagram and delete it or
- Change a diagram layer definition, save it, then modify it back.
Sometimes the error may appear again when you go back into the Layout Sheets. If this occurs redo the workaround.
Layout Sheets - Changes are not being reflected (Workaround)
If the Maintain diagram Layers screen is opened while the Layout screen is opened and changes are made they will not be reflected in the Layout, because it is after the fact (even after the Layout screen is closed and reopened).
Do the following to reflect the changes:
- Go to Plan Gen.
- Open Maintain Diagram Layers.
- Remove all layers that currently selected and put them back in the left hand column.
- Save and close Maintain Diagram Layers.
- Open layout and check that the layers are not displayed.
- Save and close Layout.
- Open Maintain Diagram Layers.
- Add all the layers again to the right hand side column.
- Save and close Maintain Diagram Layers.
- Open Layout - watch the bottom left hand corner of the screen and it should step through - Applying user edits, extract diagrams, etc.
All layers selected in step 8 should now show.
Area difference of 1m² between parcel details and plans (Workaround)
This is a rounding issue and can be resolved by using the following workaround.
In the Parcel List screen:
- Unlink the subject parcel.
- Edit its area to something else (doesn't matter what figure).
- Link the parcel.
- Unlink the parcel.
- Edit its area to the correct value.
- Relink the parcel.
Movable Marginal Strips - capturing in Landonline
A movable marginal strip parcel may be represented in a dataset with a survey type of either 'SO', or 'LT'. For example, surveys of land for the purpose of disposal by the Crown are recorded in either SO or LT datasets – most commonly the former. Any marginal strips within the area may be represented in the same dataset.
If land that the Crown is disposing of is already adequately defined, new marginal strip parcels would be most appropriately represented in an SO dataset prepared specifically for that purpose.
Consideration should also be given to whether the beds of water bodies are to be excluded from the Crown disposal. If they are, then they should be identified as hydro parcels in the CSD.
The following details are required for the representation of marginal strips in a CSD. Depending upon client instructions the CSD may be captured as:
Survey Purpose
Survey Purpose = "Crown Subdivision"
Survey Purpose = "LT Subdivision"
Survey Purpose = "Statutory Easement/Right"
Marginal Strip parcels
Topology Class = "Tertiary"
Parcel Intent = "Marginal Strip"
Parcel Type = "Marginal Strip"
Parcel Area = <not required>
Parcel Value = <not applicable>
Importing data via LandXML files
If importing a survey dataset that contains Marginal Strip parcels into Landonline for survey capture, the LandXML Parcel Class and Parcel Name attributes will need to be set to values that allow a successful import.
Prior to import, it is suggested that the LandXML Parcel attributes be set as follows:
Parcel Class = "cross parcel easement"
Parcel Name = "Marginal Strip"
The import process will create the marginal strip parcels in the tertiary layer with a parcel intent of "easement". Each of the parcel intents will need to be manually corrected to "Marginal Strip" via the drop down list in Survey Capture. Edited Marginal Strip Parcels will need to be spatially re-linked.
Requisitions – process for e-surveys
If you receive a requisition from LINZ:
- Undertake the actions required to make the e-survey compliant, or document your reply as an additional report and attach it as a Response to Requisition type supporting document.
- Resubmit your e-survey for Approval as to Survey. See Submit an e-survey.
Note: If you change data in your e-survey to make it compliant, you may need to recapture data, relink parcels and regenerate the digital plans.
Fast track lodgements with a new title
'e-survey plus new title fast track' is a LINZ service that aims to reduce the processing time for approval of an e-survey and issue of the associated title, to 12 working days.
Requirements
To qualify for e-survey plus new title fast track, the dealing must be lodged using the Request Form, on the same day as the e-survey.
If the e-dealing or e-survey is rejected or requisitioned, the timeframe reverts to the LINZ target timeframe:
- e-survey - 10 working days.
- title issue – 15 working days.
Automatic linking of documents in e-survey
Digital Survey Plan
The following document types are automatically linked to the Digital Survey Plan:
- Structured Text View - first page of the DSP
- Mark and Observation Reports
- Occupation Diagrams
- Schedule/Memorandum
- Plan Graphic
- Survey Graphic Sheet - generated in Plan Generation upon selecting 'Complete'
- Title Graphic Sheet - Generated in Plan Generation upon selecting 'Complete'
- Unit Entitlement and Valuers Certification - (Unit plans only)
The following document types can be found under Supporting Documents and are not automatically linked to the Digital Survey Plan:
- Requisition Notice
- Response to Requisition Notice
- Survey Report
- Territorial Authority (TA) Certificate
- Traverse Sheets
- Calculation Sheets
- Field Notes
- Correspondence
Digital Title Plan
The following document types automatically get attached to the Digital Title Plan:
- Structured Text View - first page of the DTP
- Schedule/Memorandum
- Plan Graphic
- Unit Entitlement and Valuers Certification - (Unit plans only)
- Title Graphic Sheet - copied from Title image generated in Plan Generation upon Selecting 'Complete' but with Reduced Information.
Points to note:
The Territorial Authority (TA) Certificate is not attached to either the DSP or DTP. For more informaton on generated digital plans, refer to Appendix G in the e-survey user guide.
If an Amalgamation Certificate is included on the same form as the Territorial Authority (TA) Certificate, it should be scanned and attached to your dataset as both a 'Schedule/Memorandum' and a 'Territorial Authority (TA) Certificate'.
Likewise if a Schedule/Memorandum is included on the same form as the Territorial Authority (TA) Certificate, then these should be scanned and attached to your dataset twice. Once as a 'Schedule/Memorandum' and once as a 'Territorial Authority (TA) Certificate'.
If you have a Schedule/Memorandum and an Amalgamation condition on the same form, it needs only to be scanned and attached once as a 'Schedule/Memorandum'.
GPS adjustments can be added as a Supporting Document to the e-survey dataset.
Any multi-page documents should be scanned as a 'multi-page' .tif file. This means that all the relevant pages for that supporting document are contained within one document. If they are not scanned as a 'multi-page' .tif then each page has to be attached individually using the correct Supporting Document.
For more information on Supporting Documents, refer to Appendix K in the e-survey user guide.
Editing plans after importing an LandXML file, in terms of the Old Cadastral Datum (OCD)
Background
Landonline only allows XML files to contain the co-ordinate systems with NZGD 1949 or NZGD 2000 datum. Landonline holds an NZGD 2000 co-ordinate for every mark recorded in the database. When you extract data from Landonline, you can transform the co-ordinates into another co-ordinate system. This transformation does not modify details of the survey observations extracted – these transformations are automatically performed when you select a co-ordinate system.
Landonline does not allow the extract of co-ordinates in OCD because transformations between NZGD 2000 and OCD are not available.
Issues
After importing the XML file into LOL, the surveyor must change the co-ordinate system back to OCD in the Survey Header screen. However, once the co-ordinate system is edited and saved in the Survey Header screen, upon opening the spatial window to view the captured survey, surveyors are finding that the survey is either in the wrong position or that some of the survey has been distorted away from where it should be displayed. Issues with plan generation are also encountered. Data is appearing distorted/moved upon opening up the Layout Sheets.
Recommendation for Extracting
If the survey being carried out is in OCD, the surveyor needs to decide what co-ordinate system to use when extracting data out of Landonline, either NZGD 1949 or 2000.
Once the data has been extracted, a new survey can now be created in the survey software with the ability to create a new LandXML file to import into Landonline.
Recommendation after Importing
After importing the LandXML file into Landonline, the co-ordinate system must be changed back to OCD using the following steps:
- Click on 'Capture Dataset'
- Select Capture/Survey Header
- Change the co-ordinate system back to the correct OCD co-ordinate system
- Select 'OK' – the Survey Header will save the changes made
- Select Capture/Mark Capture
- Sort by 'Purpose' and scroll down to Origin marks created.
- If only one Origin mark was created in your capture go to step 7. If more than one Origin mark was created go to step 10.
- Select 'Refresh'
- Select 'OK' – the Marks captured will update co-ordinates in terms of OCD
- Select Survey/Survey View to open the spatial window. The spatial window will open up to now display the captured data.. Capture or plan generation can now continue.
- When more than one Origin is created:
- Release all but one Origin mark by changing the purpose to Traverse or Witness (take a note of these mark ids as you will need to change them back to Origin marks again later) Note: marks do not have to be unlinked.
- Select Refresh
- Select Window/Spatial Window - the captured data will now display in the correct position, there should be no distortion.
- Select Window/Mark Capture.
- Select the marks that you changed from Origin to Traverse or Witness in Step 10 above and change them back to the Origin purpose you had originally.
- Select 'Refresh'.
- Select 'Ok'.
- Select Capture/Refresh – the spatial window should now correctly display your data.
- Capture or plan generation can now continue.
Layout sheets – visual display of new data vs. underlying data
In Plan Generation, the new data will appear in its correct position. The existing data may not match because it is within a Non SDC area. When the Survey is adjusted, the underlying data will be superseded and the abutting boundaries will shift to respect your new data.
The options available to you are:
Option 1:
Do nothing in your layout sheets. Annotate your finding in your Survey Report.
Option 2:
You have the ability to manually draw abuttals. It is recommended that you do this in Define Diagrams. This will ensure that the manually drawn abuttals move with the diagram in the layout sheets should you move the diagram.
The appropriate section in the User Guide shows you how to edit diagrams, manually add or delete CT boundaries and abuttals in Define Diagrams.
Once you have manually added your abuttals in Define Diagrams, you can view what you have drawn by selecting Generate Plan/Show Existing Parcels which will turn off the existing parcels layer in the spatial window. You can turn these back on after you have viewed your manually drawn abuttals by selecting Generate Plan/Show Existing Parcels again.
Next you need to ensure that the 'Existing Parcels' remain under the 'Available Layers' and are not moved across to the 'Selected Layers' in Maintain Diagram Layers screen. You should apply this to ALL System Generated and User Defined Diagrams listed in the Maintain Diagrams Layer Screen. This will ensure no system generated abuttal line work comes through to the layout sheets. If you do this, the abutting appellations will not come through. These can be added manually as user added text.
Option 3:
In the layout sheet, if you see this difference between LOL underlying data and your new capture, you can select the co-ordinate icon 
then select the point at the end of the line where it should be abutting your new data and move the line so that it fits with your data. By using this icon, all lines, labels and co-ordinates associated to the end point you select will move together.
In the example above, the abuttals and underlying data appear out of sync with the captured data. The north western corner of the block almost coincides with the opposite roadside.
Users might reasonably expect that the abuttals and underlying data shift, when marks are linked, to correspond with the new mark positions.
This assumption is not quite correct. The captured data at plan generation remains Pending Information. Only on approval will the spatial representation of new and existing marks and observations adjust to coincide. The non coincidence in SDC areas will be negligible and unnoticeable. In some non SDC areas, the non coincidence may present quite acute. It may be desirable to apply some cosmetic manual readjustment to abutting and underlying boundaries.
For information on Layout Sheets, see Landonline System Updates 2.8 Release Known Issues e-survey.
Option 3 is particularly simple to use for this purpose.
You are also reminded that the inclusion of underlying and abutting information is not mandatory for most Survey Purposes.
Capture of New Appellations – LandXML files and Manual Capture
The Appellation Format is located in the Parcel Detail Screen in capture. All new appellations should be captured in the Appellation Format of 'General'.
Incorrect appellations in LandXML Files
Examples of incorrectly captured new appellations in an XML file (when plan number has been pre-allocated in workspace):
Parcel name = 'Lot 1 DP 4000020'
Parcel name = 'Lot 1 Deposited Plan 4000020'
and
When imported into Landonline the parcel detail screen will populate this information using the incorrect appellation format of 'Other' (see screenshot below).
Results of incorrectly captured appellations
When doing a search on a parcel from Deposited Plan 4000020 the search will not return a result. The workaround is to try another search until a hit is found. This is frustrating and time consuming.
If the appellation is correctly captured there will be no problems doing a search.
What is required
If capturing a plan in 3rd party software and a pre-allocated survey reference has been assigned, here are some examples to follow:
parcel name = 'Lot 1'
parcel name = 'Sec 1'
parcel name = 'Marginal Strip'
parcel name = 'Unit A'
parcel name = 'Marked A'
Do not add a Survey Reference in the parcel name.
The LandXML file will display an appellation for a parcel on a new survey as:
The plan reference must NOT be added to this field.
Upon importing the LandXML file into Landonline, the appellations are recognised as new appellations. Landonline automatically populates the Parcel Detail screen using the correct appellation format of 'General'. The plan number is automatically applied. The radio button next to 'Simple' is activated (see screenshot below).
Manual capture of a new appellation in Landonline
When manually capturing new appellations in Landonline, the only appellation format that should be used for the NEW simplified appellations is 'General'.
When a balance parcel is a Complex appellation, the radio button next to 'Complex' should be selected and the appropriate fields populated in the 'General' Appellation Format.
The Appellation Format of 'Other' should only be used if it is a non standard appellation that the 'General' Appellation Format cannot cater for.
Likewise the Appellation Format of 'Māori' should only be used for Māori appellations. Sometimes the MLC may require that Māori appellations be captured in the 'General' format (see below).
Manual capture of Māori appellations
When recreating or creating a balance parcel with a Māori appellation, it is helpful to extinguish the underlying parcel, and use 'Edit' to view how the Māori appellation is captured in Landonline. Therefore, the new Part parcel can be captured to mimic this parcel by utilising the same 'fields'. If it is a composite appellation, follow the example below.
Filtering Observations in Landonline
By filtering Observations in Landonline, you can:
- adopt Observations for an e-survey from existing data in Landonline
- adopt a previous survey for a compiled plan, and
- show only Observations for a specific plan.
- Turn on Underlying Observations (or make it the active layer if already turned on).
- In the e-survey spatial window select Capture – Filter Observations.
- Select Apply Filter.
- In the Filter Observations screen, enter the survey number you wish to display and select OK.
- The filtered Observations layer will show only Observations captured by that survey allowing you to easily adopt Observations from that survey.
How should consent notices be lodged?
Consent notices have never been endorsed on the face of a manual plan. The actual consent notice has always been lodged as an instrument for registration via a solicitor.
Territorial Authority (TA) e-certification
The Registrar General of Land requires that a consent notice must be lodged as an instrument for registration regardless of whether the online TA e-certification is for an e-survey or a hard copy paper survey. The TA should not attach the consent notice as a supporting document as there is no supporting document type 'consent notice'.
e-survey
Consent notices should not be scanned and/or attached to the e-survey as a supporting document of any type.
LINZ requirements
LINZ requires the consent notice to be lodged as an instrument for registration for all surveys via a solicitor.
Exception process – e-survey
During submission of an e-survey, Landonline runs a series of business rules to test compliance of the e-survey against standards and Landonline requirements. In the event of a fatal topology business rule error, submission is prevented and the option of using the Exception process becomes available. The following screen shots outline the Exception process.
FIG .1
- Submission has failed
- A Y Rule has returned a Fatal value
- The "Exception" button is Active
- Select OK to start the Exception process
FIG. 2
- Comments detailing Exception Request requirements can be added
- If "Send Request" button is selected, message indicates that Notification has been sent to LINZ
FIG. 3
- The Status of the survey is updated to "Exception Raised"
- The Icon in the Workspace tree displays as an Egg Timer indicating that the survey is in LINZ Workspace
- The Exception Request is Workflowed to the Current intray of a LINZ user with the appropriate skill profile
FIG. 4
When LINZ has completed their Exception Recommendation and report changes made to database topology, the Surveyor Workspace is updated:
- Survey Status will update to "Exception Recommendation"
- A new Icon appears alongside the Survey Reference in the Workspace tree
- A Survey Exception Process Notice is added to the surveyor's 'My Messages' advising what changes LINZ have made or what changes the surveyor should make
Diagrams - combining in e-survey
When capture is undertaken, the parcels are captured in the correct layer – primary layer (if only primary boundary), secondary layer (if only a secondary boundary) and primary/secondary layer (if the boundaries are common) etc.
Some surveyors are spending time in Layout Sheets overlaying non-primary and primary diagrams. There is a risk in adopting this practice as it can lead to incorrect data being captured and surveyors should be careful if they are doing this.
The following are two methods currently being used:
- Overlaying the non-primary diagram onto the primary diagram – at least one set of common primary/secondary observations must be hidden when they are shown on both diagrams.
- Using the non-primary diagrams only – this can result in errors as bearings and distances have to be added along the non-primary boundaries where no easement falls. Areas also have to be added as user-added text. (Areas are linked to the Primary parcels, not the Non-Primary parcels and hence only appear on Primary Diagrams.) Any additional requirement for user added text can increase the risk of numbers being transposed.
A check of user-added text is not carried out on e-survey plans once submitted into Landonline and user-added bearings get carried through to the DTP, which is not a requirement of the RGL. There is also the additional risk of user-added text for bearings and areas. The user-added degree and metre squared symbols are illegal characters; areas are captured in hectares not metre squared. If the Layout Sheets are saved and closed down, or if the plan is requisitioned, they will not re-open a second time.
See also impact of illegal characters in LandXML files.
The simplest and least complicated way to depict diagrams is to accept the diagrams as they are defined for the layers that they are designed to show – this then only requires laying out the text in a legible manner. The general rule is that if it is not shown, it is not required (i.e. user-added observations, areas).
If surveyors choose to show their Primary and Non-Primary diagrams on the same diagram then it is recommended that method a) above is used to minimise the risk of errors in datasets.
Capturing of strata parcels
Strata is a special type of parcel that can be associated with primary parcel intents. They are commonly used for primary parcels but are defined in three dimensions and therefore may overlap other current primary parcels. They are parcels that would otherwise be primary were it not for the fact that, when becoming current, they violate the 'no-overlaps' rule. Examples are bridges and tunnels. These should not be confused with Strata Units that are not spatially represented in Landonline.
Background
Within Landonline Strata Subdivision was originally restricted to road / railway tunnel and overpass situations – two distinct levels of unrelated ownership. There were occasional instances where strata subdivision was undertaken, and individual parcel definition was usually confined to one level.
Recently, Strata Subdivision has been used for buildings where a given parcel has been defined on more than one level, sometimes as a three dimensional polygon. Landonline is restricted to showing a two dimensional representation. This works satisfactorily for tunnel / overpass situations, but does not work for three dimensional parcels or parcels that are defined at more than one level.
A principal topology rule dictates that Primary parcels cannot overlap one another in the Primary layers. Only the parcels depicting the ground level footprint are associated by spatial representation to the Primary and Secondary layers. Strata parcels are defined within their own layers which are not maintained in terms of overlapping topology. Data converted from DCDB, and recently captured Landonline plans, may not conform to the procedure listed below. Survey Conversion did not fully deal with Parcel Strata. This will be dealt with as a separate data integrity issue.
Procedure
The following principles are now to apply to the capture of Strata Subdivisions:
- Tunnel / Overpass and Airspace
- Capture subterranean or airspace parcels as Strata parcels
Parcel Intent: Strata Topology Class: Strata Area: Do not capture - See Area note below - Capture ground level parcels as Primary parcels
Parcel Intent: Fee Simple Topology Class: Primary Area: See Area note below - Where Fee Simple and Strata parcel boundaries coincide, capture the observations as Primary Strata (97-Pri,Str)
- Where parcel boundaries are uniquely Strata, capture parcel boundaries as Strata (7-Str)
- Capture subterranean or airspace parcels as Strata parcels
- All other (multi level) Strata Subdivision
- Capture ground level (footprint) parcels as Primary parcels (this must completely cover the current Primary parcels - no gaps or overlaps)
Parcel Intent: Fee Simple Topology Class: Primary Area: See Area note below - All other parcels within the subdivision that are not represented at ground level must be captured as aspatial parcels
Parcel Intent: Strata Topology Class: No Topology Area: See Area note below
- Capture ground level (footprint) parcels as Primary parcels (this must completely cover the current Primary parcels - no gaps or overlaps)
- Easements
- Capture ground level easements as secondary
Parcel Intent: Easement Topology Class: Secondary - Capture strata easements as aspatial parcels
Parcel Intent: Easement Topology Class: No Topology
- Capture ground level easements as secondary
Additional notes
- A parcel must only be captured once in Landonline. If a parcel is represented on two or more levels, the parcel is only captured once.
- In all cases, the appellation is to be shown as whole, not as part, parcels.
- The Parcel Intent of Strata should only be used for parcels that are not to be represented in the Primary Layer and be restricted to Tunnels and Bridges/Overpasses.
- Create and spatially capture the footprint (ground level) definition. Where it is not obvious or is difficult to determine ground level, a decision must be made.
- Where more than one parcel exists within the same spatial extent, e.g. Multi Level building, all parcels with the exception of ground level must be captured as aspatial parcels. The authoritative definition for these parcels will be the plan or plan graphic.
Areas
- Primary Parcels – The area of all the Primary parcels captured should equal the area total of the parcel(s) being extinguished.
- Strata Parcels – (Tunnels/Airspace) Areas are not required to be captured for Strata parcels; the plan will remain the authoritative source of the area.
- Aspatial Parcels - Areas are not required to be captured for aspatial parcels; the plan will remain the authoritative source of the area.
- Easement Parcels – Areas are not required to be captured for easement parcels.
Creating Hydro parcels and Balance roads
To create a hydro parcel, use 'general appellations'. The parcel intent is 'Hydro'. Follow the same steps for creating balance roads - untick 'title and survey' and then OK the screen. Do not use 'other' format. See Help in Landonline for additional notes.
New functionality and process for Plan Generation and Submit
New functionality in Release 2.10 now ensures the most up-to-date image of the Digital Survey Plan/Digital Title Plan is submitted for validation and approval by LINZ and certification by Territorial Authorities. This improves the current process for plans submitted to LINZ.
This new functionality has changed the process so that the Submit process now checks to ensure that the latest Plan Generation batch has completed to ensure the 'correct' version of the image is submitted.
What does this mean for surveyors?
- Surveyors should now wait until they can view their Plan Compilation Completion notices in 'My Messages' before they Sign and Submit their plans.
NB: It is important to not keep going back into Plan Generation and selecting 'Complete' as this will delay the submitting of your plan as it will wait until the final 'Complete' request is processed by Landonline. - Note that the 'Complete' button in Plan Generation prepares the plan compilation for queuing to the Plan Generation batch server. The image is generated when this process finishes.
- While you are waiting for your Plan Compilation Completion notice to appear in 'My Messages' and to be able to view these, you can perform the last 'Prevalidate' on the survey to ensure that the Plan Generation rules run.
Capture of pre-Landonline stage unit development plans
The new process to back capture stage unit development plans with numbers that preceded 300,000 was put in place in Release 2.9.
Survey conversion did not include the back capture of aspatial parcels associated to unit developments. Landonline simply recorded a plan label in the Spatial View. The new process is as follows:
- If a unit development stage is lodged with a plan reference preceding 300,000, LINZ will back capture (known as WIP or Work in Progress) the previous stages prior to lodgement in order to process the new survey.
- The system runs a business rule to check that a preceding or base plan has been captured in Landonline when a subsequent stage unit or redevelopment plan is lodged.
- If it hasn't been captured, a message instructs the surveyor to contact LINZ to request a WIP action to be completed. The new stage (or redevelopment) will not Submit until a WIP action has been completed.
Compressing supporting documents
When a supporting document has been scanned and is ready to be attached, check that it has the correct compression, resolution and colour:
- Black and white images must be attached as a .tif file using the standard CCITT G4 compression with a suggested resolution range of 150 to 300 DPI
- Colour or grey scale images must be attached as a .jpg file.
To do this, right click the document in the stored directory and open it using a format that will allow the correct settings to be viewed. Once the document is open, click on Page/Properties.
The three screen shots below show the fields correctly filled out for attaching a supporting document with the correct colour, compression and resolution.
Go to the 'Submit an e-survey' section of the e-survey User Guide for more information on attaching supporting documents.
Responding to an e-survey requisition
When you receive a requisition on an e-survey, two options are available to you in response to that requisition:
- Full electronic – you can convert the requisition to a word processing file (using a common image handling tool included with most Microsoft desktop packages) then prepare a typed response. The New Zealand Institute of Surveyors has published instructions on how to do this on their website.
Once you have created the file, attach it to your requisition as a supporting document and return it to LINZ from your Landonline workspace. The requisition is signed electronically by you, the surveyor, as part of the automated process. - Partial electronic – you can print the requisition and handwrite comments on the form. The document can be scanned to create a .tif file. You then attach it to the requisition and return it to LINZ electronically from your Landonline workspace. Again, the requisition is signed electronically by you as part of the automated process and no manual signature is required.
Access Lots – capturing new and existing lots
Capturing new Access Lots
-
Capture - The Lot is captured spatially and linked as for a normal Lot i.e. in the parcel details:
- Action is Created
- Intent is Fee Simple
- Topology is Primary
- Capture the 'parcel area' for this lot only
- 'Appellation Format' is General, and
- Capture a Lot number and plan reference
-
Title Allocation - In the Title Allocation screen the Access Lot will have all pre-allocated CT references that benefit from the Access Lot as per an Amalgamation Condition for the same; i.e. if Lots 1-4 are individual owners' properties and have 4 CTs from 100201 to 100204, and Lot 5 is an Access Lot.
Allocations would be: Lot 1 - 100201, Lot 2 - 100202, Lot 3 - 100203, Lot 4 - 100204, then Lot 5 - 100201, 100202, 100203, 100204.
-
Plan Generation - In Layout sheets the Lot will appear as an ordinary Lot (e.g. Lot 1) and User Added Text is required to add the words Access Lot.
-
Supporting Documents Tab - Add the amalgamation condition to a Schedule/memorandum supporting document - either on a separate page or on the same page as the schedule of easements. Attach the supporting document.
Capturing existing Access Lots
These need to be captured as per requirements 6.7.2.4 for e-survey in the Surveyor-General Guidelines (under review). Currently the following would comply:
-
Capture - Do not capture the boundaries of the Access Lot that are not common with the subdivisions external boundaries. The Access Lot is searched and brought into the parcel list and given the Action of 'Affected'.
-
Title Allocation - The Access Lot will appear in the Title Allocation screen. The pre-allocated CT references that will have a share in this Access Lot should be selected and added to the Access Lot parcel in the list. They will appear as 'Multiple' in this screen - see screen shot below.
If the surveyor forgets to allocate the CT references at Title Allocation, LINZ staff will allocate the appropriate shares in the Access Lot and the CT's will then be updated when the Dealing to deposit the plan arrives.
-
Plan Generation - In Define Diagrams, create a User Defined Diagram to use instead of the 'System Generated Primary' or 'System Generated Non Primary' diagram. The main User Defined Diagram needs to include all land in the subdivision benefiting from/and the entire (within reason) Access Lot.
In Plan Layout Sheets add the User Defined Diagram to the title sheet and add User Added Text of Access Lot on the affected parcel.
-
Supporting Documents Tab - Add the amalgamation condition to a Schedule/memorandum supporting document - either on a separate page or on same page as the schedules of easements. Attach the supporting document.
Improved submission of plans in e-survey
An improvement to the way the Complete and Submit process works in e-survey was introduced in release 2.10. The benefit of the change was to ensure that customers, including territorial authorities, were presented with the correct version of the images after a plan was submitted. This change has caused some confusion for surveyors as previously draft versions of the images were able to be accessed by customers after plans had been submitted.
Landonline processes Plan Generation data as a batch. When the surveyor 'completes' work in Plan Generation, Landonline sends the job to a queue for the Plan Generation batch server. The batch server checks the queue at five minute intervals while it is waiting for jobs to process. If work is found in the queue, it then processes all the jobs that are waiting at that point in time. The image is generated at the successful processing completion of each job.
The new functionality changed the Submit process so it now ensures that on Submit, only the latest version of the image is available in Landonline with the correct status.
To avoid delays, bear the following in mind:
- Do select Complete once in Plan Generation and wait until you can view your Plan Compilation Completion notices in My Messages before you Sign and Submit your plans
- Do perform a final pre-validation on the survey to ensure that Plan Generation rules run while waiting for your Plan Compilation Completion notice to appear in My Messages, and
- Do not go back into Plan Generation and select Complete again. Selecting Complete again will delay the submitting of the plan until the final Complete request is processed by Landonline’s batch server.
Irregular boundary capture
- Mark linking must occur before Irregular boundaries are digitised. All terminal marks of the irregular lines MUST be linked. This rule also applies to digitising in 3rd party software.
- Irregular lines are made up of many vertex points and react differently to right lines when it comes to linking. If users digitise an irregular line before linking marks, distortion will result in the irregular boundary.
- If an irregular line is being refixed, it is advisable that offsets to the new positions are included in capture. This will assist holding the irregular boundary position when LINZ runs the final adjustment of that plan in the Landonline database.
- When digitising an irregular line, you must first identify the start and end points of where the irregular line is going from and to. The first vertex point of the irregular line must be close to but not coincidental with the start node. Likewise, the last vertex point must be close to but not coincidental with the end node.
- Do not digitise the vertex points too closely together. This is time consuming and can cause non apparent loops to be created. Likewise, do not digitise the vertex points too far apart. The irregular line will distort and appear right lined.
- When digitising, endeavour to create a smooth irregular line between the start and end nodes.
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The screen shot below shows a new irregular line that has been digitised from mark 1572 in the north to mark 1588 in the south.
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When spatially linking a parcel for the first time in Landonline, the message to include mandatory and/or optional missed boundary marks often appears. If these marks (highlighted blue) are along the existing irregular boundary in Landonline, DO NOT include these into your survey at this point. This is because irregular lines are made up of many vertex points between the start and end points of the irregular line and the system will not know where to place them along your newly digitised irregular line.
The screen shot below shows the mandatory missed marks in the survey along the newly digitised irregular line.
At this point, the user should not select any mandatory missed marks but make a note of where they lie along the newly digitised irregular boundary. Then select 'ok' button and select the red cross in the toolbar of the spatial window.
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The screen shot below follows on from the mandatory missed marks - this is the optional missed marks message. At this point the user should select 'OK' and then select the continue button in the toolbar of the spatial window.
ALL mandatory blue marks along the existing irregular boundary should be identified BEFORE digitising the new irregular line.
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The screen shot below shows that the irregular boundary originally digitised has been deleted and the two mandatory missed marks have now been selected and adopted (marks 1589 and 1590). Note the optional mark at the top of the screen has not been adopted because it is not a surveyed mark nor does it form topology for any other adjoining parcels except for this one parcel.
The new irregular line can now be digitised between the linked marks, ignoring the optional mark.
Optional blue marks (unless an actual surveyed mark) should not be selected or included along the irregular line.
When performing parcel linking, no mandatory missed marks should appear along the irregular boundary. However, you may now have mandatory missed marks elsewhere on right lines that do need to be accepted - ensure that these are selected.
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The screen shot below shows an optional mark that will not be selected for inclusion into this survey as it is not an actual surveyed mark on the boundary.
- If a surveyor considers the underlying data to be significantly wrong, the Exception process should be invoked.
Splitting Irregular Boundaries
- There is no requirement to split an irregular boundary line if the entire irregular line is being dealt with by the new survey. The end points of the irregular boundary lines will be linked and so upon deposit all the existing lines will be replaced by the newly defined lines.
- Sometimes the new survey is of an easement only and this runs up an existing irregular line which is longer than the defined easement. In this instance, LINZ needs to be informed that the existing line requires splitting in order for the easement to be linked to that irregular boundary at the point defined by the new survey.
- Call 0800 ONLINE (0800 665 4633) and select option 2 to speak to one of our e-survey specialists. They will be able to do a preliminary assessment of the situation (which may be in a shadowing session). If it is a case of splitting just one line, then the call will be handled by one of our Cadastral Topology and Geometry (CTG) trained Customer Support Agents who in most cases will be able to undertake the line splitting fairly quickly.
- If this action becomes complex, the Customer Support agent will advise using the Exception process as the best solution for the customer. If an Exception request is raised, the surveyor must advise LINZ of the newly captured mark where the existing line should be split. LINZ will split the line and if necessary move the node to be exactly under the captured mark quoted in the Exception request.
- If a primary parcel is only being defined by the new survey along part of an irregular line, the existing line does not require splitting. To create the remaining balance parcel, the surveyor can manually digitise the remaining portion of the irregular boundary up to the nearest Landonline node, along that boundary.
- In some instances, the irregular boundary can be dealt with by performing the Merge Irregular Boundary functionality in 'Capture' e.g. for dealing with Accretion and Erosion plans.
- If you are unsure of when to use any of the above instances, always contact Customer Support on 0800 ONLINE (0800 665 4633) in the first instance for advice that should assist you to avoid delays.
Updated LandXML reference documents available
LINZ has recently published updated versions of the following LandXML documents: