TERRITORIAL AUTHORITY [TA] CERTIFICATION

Landonline Stage Two provides for TA Certifications to be on a print of the digital plan title graphic or on a separate page. The certification is to be scanned and the image attached to the digital cadastral survey dataset (CSD).

The existing Landonline Stage One process will continue to apply to plans lodged in hard copy format.

LINZ is proposing to develop an optional on-line certification process as a future enhancement to Landonline following the introduction of Landonline Stage Two. TAs have been consulted on the options for on-line certification and there is general support for the concept. Details of the design have yet to be worked through. The Landonline Stage Two process of attaching an image of the TA certification to the CSD will continue to be an option.

As an alternative to attaching the TA certificates to the plan before submission for survey approval, they can be lodged with the deposit documents. LINZ recommend the Resource Management Act Section 223 certificate, and other certificates relating to the content of the CSD, be obtained prior to submission (lodgement) of the e-survey for approval by LINZ. Should the TA require any changes, a new or amending e-survey will need to be submitted and more fees paid. e-surveys cannot be modified in Landonline after approval.

Where the certificates are incorporated in the CSD before submission, the Landonline Stage Two TA Certification process will be based on draft versions of the digital plans prepared by the surveyor using the Landonline Plan Generation facility.

The plan supplied to the TA for certification is draft because the final digital plans are only generated at the time of formal submission of the e-survey and incorporate the TA certification as a page of the multi-page plan image. By the time the final e-survey is submitted, it is too late to obtain and attach a TA certificate. The digital plan supplied to the TA must be an earlier version of the digital plan, which is labelled Draft to make this clear.

The digital plans will be in the form of a multi-page TIFF image so the TA has the option of receiving the draft plan in printed or digital image format.

There are two versions of the digital plan available (depending on TA preference):

• The Digital Survey Plan which includes survey and title sheets; and
• The Digital Title Plan that only includes title sheets and shows boundary distances but not bearings.

This is a necessary part of the process where TA certification is provided before approval. This is because:

• The final plan is only generated on submission and includes the TA certification;
• The plan sent to the TA cannot be the final plan and can differ from the final plan by an unknown amount;
• We label it draft to make it clear that it may, or may not be, materially the same as the final plan

Note: This process of having certification based on a draft plan will allow the surveyor to facilitate TA processing in parallel with completion of field requirements for the survey. The title sheets of the digital plan could be generated prior to completion of the field work (including pegging). The surveyor will need to ensure that subsequent field work does not result in a material change to the title sheets. Otherwise re-certification may be required.

The surveyor will generate the certificate to be signed by the TA. Often there will not be sufficient space to add the TA certificates to the draft plan graphic. The certificates can be on a separate page which shall include the LINZ survey reference number as a unique identifier relating the endorsement being applied to the particular CSD.