Landwrap May 2010

May 2010 - Issue 66
Landwrap - Authoritative news and information for survey and titles customers

News

Processing centres train additional approvers

A major change to the way LINZ conducts internal training of processing centre staff is expected to more than double the number of survey lodgement approvers by January 2011.

National Processing Manager Lindsay Meehan says the advanced training programme has been designed to increase the number of highly trained staff in the organisation, increase transaction efficiency, and enable continuous improvement.

LINZ traditionally ran a ‘time served’ style of training for property rights analysts (PRAs) before they could attain the seniority to approve survey plans. That approach required a two-stage process with the validation and approval of datasets being handled by different staff and a smaller number of ‘approvers’ overall. The new training framework provides structured skill development and has enabled LINZ to combine the functions of validation and approval to improve the efficiency of getting datasets approved.

Lindsay says, "We completed a pilot for the new training framework recently and that allowed us to test and fine tune our processes. As a result of the pilot, we already have a higher number of staff able to approve survey plans than ever before.

"Over the coming months, LINZ will implement this new approach to survey plan approval training. We expect that 40% of LINZ's PRAs will graduate from the learning programme by January 2011, allowing them to both validate and approve plans."

LINZ employs about 80 PRAs across Christchurch and Hamilton as well as several specialist advisors and quality control coordinators in each centre.

Other advanced training modules have been developed covering areas that require greater experience and judgement such as water boundaries. The programme also covers more complex issues combining survey and title factors. These advanced modules build on the success of the Structured Learning Programme developed to build capability and capacity in the Hamilton and Christchurch processing centres.

Refer to Major investment in processing capability in the February edition of Landwrap for more information.

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Landonline

Landonline Release 3.4 rollout successful

Landonline Release 3.4 was successfully implemented on Monday, 24 May 2010. This release contained changes to Landonline to accommodate the new Rules for Cadastral Survey 2010, and some enhancements specific to conveyancers.

“Thanks to the efforts of our suppliers and LINZ staff, the rollout of Release 3.4 went well,” says Ron Munro, Manager Customer Systems. “Every release requires extensive testing, but due to the significant changes to Landonline required for the new Rules, this release required extensive testing in the cadastral module.”

Detailed information on the changes to Landonline for Release 3.4, including known issues, is available in the Landonline Systems Updates section on this website.

Information specifically on the new Rules for Cadastral Survey 2010 is available on the LINZ website.

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Revisions to Landonline Remote Access Terms and Conditions and Digital Certificate User Obligations

Effective from 1 July 2010, Landonline’s general terms and conditions are being updated to reflect the following changes:

  • extended Landonline e-dealing lodgement hours
  • discontinuation of the licence annual maintenance fee, and
  • revised process for handling accounts more than 90 days in arrears.

The amended clauses are outlined below.

Landonline Remote Access Terms and Conditions

Availability of the Service

5.
Landonline is normally available:
5.2.
between the hours of 7:00 am – 7:00 pm Monday through Friday on each day LINZ offices are open for business pursuant to regulation 40 of the Land Transfer Regulations 2002 for the lodgement of any other instrument, dealing, or document through Landonline.
5.3.
The hours of operation specified in clauses 5.1 and 5.2 are set by the CEO of LINZ pursuant to Sections 22(6) and 33(4)&(5) of the Land Transfer (Computer Registers and Electronic Lodgement) Amendment Act 2002 and are subject to change from time to time.

Fees and Charges

9.
The user and licence fees for Landonline must be paid before you will be connected to the service. Product service fees must be received by LINZ no later than the 20th of the month following the date of invoice.
10.
Overdue amounts are subject to interest for late payment (from the due date) in accordance with the Land Transfer Regulations 2002. Disputed amounts notified to LINZ will not incur late payment interest while subject to a bona fide dispute. You will be liable to LINZ for all collection costs incurred by LINZ in recovering late payments from you. For amounts that are more than 90 days overdue, LINZ will notify you in writing that unless you:

  • pay the overdue amount (in full) within 7 days of the date of the notice, or
  • enter into a payment arrangement (acceptable to LINZ) within 7 days of the date of the notice

your licence to use Landonline will be revoked.

Digital Certificate User Obligations

A minor change has also been made to the Digital Certificate User Obligations, where we no longer reference the specific name of the Certification Authority.

1.2.
ensure that all information provided and any representations made to LINZ, LINZ’s Customer Registration Authority and the Certification Authority are complete and accurate.

More information

Extended Landonline e-dealing lodgement hours from 1 July – refer to article in the April 2010 edition of Landwrap.

Discontinuation of the of the licence annual maintenance fee – refer to the About the new Landonline survey and titles fees and charges fact sheet (pdf 139KB).

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New Landonline product and service fees from 1 July

Landonline customers were sent an email early May advising them that Cabinet had signed off the new fees, which take effect from 1 July 2010.

The new fees schedule and an information sheet outlining the key changes are available on this website.

Changes to the regulations governing Landonline fees and charges were gazetted on 6 May 2010.

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Windows 2000 and Internet Explorer 6 support

In line with Microsoft, LINZ will cease support for Windows 2000 and Internet Explorer 6 (IE6) from June and July 2010 respectively.

Landonline customers who are still using IE6 are advised to upgrade to either IE7 or IE8, both of which are supported by LINZ.

We will update the System support policies: what LINZ supports section of this website closer to the time.

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Regulatory

New titles for land not taken for road or other public works

As a result of the new Rules for Cadastral Survey 2010 (2010 Rules), new surveys showing land taken or acquired for a road or other public work will also show any remaining part of an existing parcel as a new parcel. This means that LINZ can comply with the requirement of section 57(4)(c) of the Public Works Act 1981 to issue free of charge to the registered proprietor a new title for the land not taken or acquired.

Therefore, when LINZ registers a Gazette notice taking part of the land in a title for a road or other public work, we will automatically issue to the registered proprietor a new title for their remaining land with new appellations in terms of the survey plan under the 2010 Rules.

Points to note:

  • A customer lodging a Gazette notice will not have to lodge a request for a new title.
  • LINZ will automatically issue a new title for the remaining land if it is shown as a new parcel in accordance with the 2010 Rules.
  • There will be no new title fee payable.
  • If the existing title is Limited as to Parcels, then the new title for the remaining land will be Limited as to Parcels.
  • The new title will describe the remaining land in terms of the new survey plan, e.g. Section 2 on SO Plan 123456.
  • Accredited suppliers or others acting for public agencies should discuss with the registered proprietors that their title references and land descriptions will change when a Gazette notice is registered.

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New rule requirements for CSDs depicting unit developments

Unit title developments have specific requirements under the new Rules for Cadastral Survey 2010 (the Rules). These requirements are designed to ensure CSDs describe boundaries unambiguously and accurately, and enable boundaries to be correctly reinstated in the future.

Outlined below are some of the rules that impact on current practice. Note that this does not include all of the new Rules that refer to unit title development CSDs.

  1. A boundary that defines the upper or lower extent of a unit or common property may be either a permanent structure boundary or a stratum boundary (rule 6.5(b)).
  2. The current practice of including upper and lower height limits in the Unit Entitlement Schedule is not required by the Rules and should not continue. In the case of:
    • permanent structure boundaries where the boundaries must be depicted in the diagrams in relation to a permanent structure, providing these limits will cause confusion and ambiguity as to which information authoritatively defines the correct boundary position (rules 9.6.15(a) and 10.4.10(a))
    • stratum boundaries, the reduced levels must be depicted on the Diagram of Survey (rule 9.6.10).
  3. When the boundary is a new stratum boundary (i.e. is defined by a reduced level), the CSD must include:
    • for class A boundaries, a minimum of three witness marks (rules 7.3.1 and 7.3.2(c)). For class B boundaries, there must be four witness marks
    • one of the witness marks must have a reduced level (rule 7.3.4)
    • at least two PRMs that must have reduced levels (rule 7.4.3(d)). Note that a PRM may be used as a witness mark if it meets the criteria in rule 7.4.3(c).
    In addition to the graphical diagrams of the parcels, the:
    • CSD must include sufficient (captured) vectors to enable the relationship between the PRMs, witness marks and boundary points to be ascertained and verified (rule 8.1(d))
    • Diagram of Survey must depict these marks and vectors between them (rules 9.6.2 and 9.6.13)
    • survey purpose will be ‘… Unit plan with survey sheet’ and the dataset type will be ‘Survey’.
  4. For all permanent structure boundaries (horizontal and vertical), the Diagram of Survey and the Diagram of Parcels must show the permanent structure and its relationship to the boundary (rules 9.6.9 and 10.4.7). Examples are illustrated in s41 of the interpretation guide to the Rules part 1.

    More information on the depiction of unit boundaries is available on the LINZ website.

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