Change your details forms
Ten forms are available for notifying Landonline of changes in details relating to a firm or individual users within it.
Online forms:
- Change Firm Details - to update your firm’s name and/or contact details
- Change Individual Details - to update your individual profile with a new licence type
- Add Individual - to add a new user to your firm
- Remove Individual - to remove a user from your firm
- Change Firm Licence - Add - to add a new licence to your firm
- Change Firm Licence - Upgrade - to upgrade your current firm licence
Printable forms:
- Proof of Identity (POI) form (pdf 299KB) - when applying for a Digital Certificate or when updating your Proof of Identity
- Practising Certificate form for Solicitors (pdf 24KB) - for solicitors requesting Certify and Sign privileges
- Practising Certificate form for Surveyors (pdf 35KB) - for surveyors requesting Certify and Sign privileges
- Specimen Signatures (pdf 276KB) - when supplying us with your firm's Trusted Contact and Management Contact's signatures
- Contract form (pdf 274KB) - this form must be completed when making any of the changes above as part of your contract with LINZ. The form is also generated when completing any of the above online forms.
Roles within firms
To find out what the roles of Trusted Contact, Management Contact and System Manager involve, refer to the How to sign-up section on this website.
Change your details forms quick reference guide
The table below is a quick reference guide to check which forms need to be completed when you are making a change to your own or your firm's Landonline details.
| Type of Change | POI | Contract | Specimen Signature | Practicing Certificate | Cover letter | Deed poll | Marriage/ Dissolution certificate |
|---|---|---|---|---|---|---|---|
| Add individual (not signing) |  |
|
* |
||||
| Add individual (signing) | |
|
* |
|
|||
| Remove user | |
||||||
| New firm | |
||||||
| Firm merge | *** |
||||||
| Change individual - change of Name | |
** |
** |
||||
| Change individual - change of Licence | |
||||||
| Change individual - change to certify & sign | |
|
|||||
| Change individual - change roles (Trusted/Management Contact) | |
||||||
| Change individual - change roles (System Manager/Landonline/Billing Contact) | |
||||||
| Change firm name | *** |
||||||
| Add/Upgrade firm licence | |
* Required if selecting trusted or management contact role
** Provide one of these documents - certified copy
*** Must be on letterhead
Note for Firm Merge:
Please see November/December Landwrap article for instructions on how to merge Landonline firms
View information on multiple firm association for Landonline users.
