e-dealing

About e-dealing

Landonline e-dealing enables conveyancing professionals to prepare and lodge conveyancing dealings online via their own PC.

100% e-lodgement

Electronic lodgement of land title transactions became mandatory on 23 February 2009. Almost all conveyancing transactions are e-capable, with the exception of those where original signatures are requried, e.g. court orders.

Online lodgement provides instantaneous registration of the most common conveyancing transactions, including simple discharges, transfers and mortgages, More complex transactions can also be lodged online and electronic images may be included to assist LINZ processing and customer searching.

There is no need to provide any paperwork to LINZ to register an e-dealing.

A list of the current e-capable instruments is available.

How e-dealing works

e-dealing contains a range of screens that you use to fill in transaction details. e-dealing also works smartly by automatically inserting details - for example, the name of the registered proprietor - directly from the titles register.

Conveyancers can now auto-populate Client Authority & Instructions (A&I) forms in Landonline. There is also an automated pre-validation tool which can check your dealing details ensuring it meets the guidelines and regulations before you lodge it with LINZ.

The e-dealing steps are:

Create and Prepare an e-dealing - this part of your e-dealing can be done by your Legal Executive or support staff and includes preparation of the Authority & Instruction (A&I) form/s
Certify and Sign - this part of your e-dealing must be undertaken by the lawyer or conveyancer nominated on the A&I form - this process takes approximately 3-5 minutes and can be done prior to settlement date
Release - on the day of settlement, the instruments within the e-dealing can be released by your legal executive or support person
Submit - once settlement has been completed, your legal executive or support staff can submit the e-dealing to LINZ for instant registration.

The e-dealing roadmap shows these steps in more detail.

e-dealing benefits

Multi-layered security

Increased security from signature fraud
Only a conveyancing professional with their own digital certificate is able to 'certify and sign'
No loss of documents between offices

Time and money savings

'Any day of the week' settlement
Register anytime between Monday to Friday 7am to 7pm
All data entry is done in advance
A&I forms can be prepopulated in Landonline
Conveyancing professionals or partners freed up on settlement day
File closed on settlement day
Saves on disbursements

Real-time registration in seconds

e-dealing enables authorised users to submit routine transactions for instant registration by LINZ
It takes seconds to electronically sign each document
Usually, less than five minutes is required for a sale or purchase with one mortgage to release or register – including checking of support e-dealing documentation

Significantly fewer rejections

e-dealing's built-in pre-validation tool significantly reduces error rates by having the transaction validated before certifying and signing

Automatic fee calculation

Landonline's automatic fee calculator eliminates errors in fee calculation – the fees calculation is displayed before submitting if required

Simplified reconciliation of disbursements

The LINZ credit account and electronic invoicing ensure prompt, error-free costs reconciliation

Efficient and user friendly

No lodgement forms
Less correspondence and paperwork
Instantly checks and confirms before registration
Automated workflow for tracking and control
Safeguards and warnings prevent mis-spelt words and wrong CT references

Getting started

New users receive full details of the training resources, technical and customer support, and reference materials available.

Many firms have found that the best approach is to allocate one member of your firm to champion e-dealing and prepare any workflow or documentation changes that are required. They can then assist other members of the firm to learn what they need to know and provide on-the-spot guidance, if required.

The New Zealand Law Society's Property Law Section publishes guidelines for the use of Landonline for an Electronic Transaction to support their members' use of e-dealing.